Senior Document Controller

6 days ago

Sydney, New South Wales, Australia beBeeDocument Full time $120,000 - $180,000

Job Summary:

We are seeking an experienced Senior Document Manager to join our team based in Sydney.

The successful candidate will be responsible for managing document control deliverables and ensuring the technical accuracy of project documentation and reporting.

You will work closely with stakeholders to provide timely, cost-effective, and fit-for-purpose document control services, compliant with company requirements.

This is a leadership opportunity within a major infrastructure project.

  • Main Responsibilities:
  • Manage the training of project resources in relevant processes and systems.
  • Support the Lead with onboarding of new document controllers, providing process and system training.
  • Be responsible for the compilation of technical documents for tender packages.
  • Onboard new suppliers/subcontractors, including delivery and training of project requirements.
  • Oversee system access onboarding and offboarding within the given area.
  • Review and run weekly auditing and expediting reports, ensuring timely close-out of actions.
  • Maintain positive business relationships to achieve mutually satisfactory outcomes.
  • Lead a small team, providing training, support and task prioritisation.
  • Deliver high-quality document control services for approved work to ensure high client satisfaction and alignment with company needs.
  • Contribute to the development, implementation, and improvement of DC systems across the division.
  • Liaise regularly with the manager to report progress, issues, and potential changes.
  • Foster a culture of teamwork within the DC team and wider organisation.

Requirements:

  • A minimum of 7 years of experience as a document controller on major projects within the same or similar industry.
  • Proven experience in managing a small team.
  • Detailed knowledge of Microsoft Office (spreadsheets, databases, word processing) and job-specific software (e.g., Team Binder, Aconex).
  • Ability to manage workload and filing methods, as well as handle multiple tasks and meet deadlines.
  • High level of time management and attention to detail, with ability to handle conflicting priorities.
  • Strong interpersonal and communication skills to liaise with internal JV and subcontractor entities and external stakeholders at all levels.
  • Self-motivated with ability to work within a team or autonomously.

About This Role:

This is a fantastic opportunity to join a dynamic team and contribute to a major infrastructure project.

The successful candidate will have excellent leadership and communication skills, with the ability to manage and train staff, as well as maintain positive business relationships.

We encourage applicants with strong document control backgrounds to apply for this role.

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