Administration Coordinator

2 weeks ago

Victor Harbor, Australia SACARE Full time

About SACARE

SACARE is a company driven by its values and passion to help others. We understand the importance of providing services that are 'with' you, rather than 'for' you. Our mantra is 'if it's not fun, don't come' and we aim to inject a strong sense of fun and vibrancy into everything we do.

We are passionate about delivering professional, compassionate care for individuals living with complex needs while empowering, engaging, and providing development opportunities to all our employees across the organisation.

About the Role

The Administration Coordinator is the primary contact at SACARE The Hub, liaising with prospective, new, and current clients, directing enquiries onto the referral team, and building relationships with HUB Tenants. This role requires providing high-quality customer service and working collaboratively within the People and Culture team to deliver efficient and effective administrative support.

Key Responsibilities

  • Provide a professional and welcoming Administration Coordination service, including greeting visitors, attending to phone calls, and maintaining the main foyer.
  • Undertake reference checks, type up reports, and save them in relevant Teams folders.
  • Maintain and distribute SACARE contact lists, ensuring they are updated with new starters.
  • Provide administrative support, including clearing mailboxes, managing HUB Boardroom bookings, and coordinating internal and external meetings.
  • Undertake regular inventory management, replenishing stationery, kitchen items, uniforms, and other amenities.
  • Manage emails in the SACARE Administration Inbox and maintain employee and client information on internal databases.

Requirements

  • Evidenced experience providing reception duties and/or administrative support (approximately 12 months).
  • High level customer service skills.
  • Demonstrated ability to operate autonomously in a high-volume environment and exercise initiative to prioritise tasks.
  • Highly developed oral and written communication skills, including attention to detail.
  • Excellent organisational skills with the ability to prioritise and complete tasks within established deadlines.
  • Demonstrated competency navigating computer systems, including Microsoft Office suite and related programs.
  • Understanding of records management principles and the ability to handle confidential information.
  • Demonstrated positive and flexible attitude with a willingness to take on diverse tasks and adjust to competing priorities.
  • Current Driver's licence.
  • NDIS Worker's Check or willingness to obtain one.
  • DHS Working with Children's Check or willingness to obtain one.

About You

To be considered for this position, candidates must have the required skills and experience. We are looking for a motivated and organised individual who can provide excellent customer service and work collaboratively within our team.

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