Purchasing Administration Support Specialist

2 days ago

Melbourne, Victoria, Australia beBeeAdministration Full time $65,000 - $75,000
About the Role

We are seeking a highly organized and detail-oriented Purchasing Assistant to join our team. As a key support role, you will play a vital part in ensuring efficient procurement and supplier coordination for our projects.

You will work closely with project managers, site teams, and suppliers to source materials, place orders, manage deliveries, and documentation. Your tasks will include:

  • Raising purchase orders for project-related materials and equipment
  • Sourcing and liaising with suppliers to ensure competitive pricing and product quality
  • Requesting and following up on quotes and order confirmations
  • Monitoring and managing order status and delivery schedules
  • Resolving supplier issues, delivery delays, and pricing discrepancies
  • Assisting with general job administration and coordination

Key Responsibilities:

  • Raise purchase orders for project-related materials and equipment
  • Source and liaise with suppliers, ensuring competitive pricing and product quality
  • Request and follow up on quotes and order confirmations
  • Monitor and manage order status and delivery schedules
  • Resolve supplier issues, delivery delays, and pricing discrepancies
  • Assist with general job administration and coordination
  • Use SimPRO or similar software (training can be provided)

About You

  • Experience in purchasing and strong administration skills (highly desirable)
  • Background in the construction industry (preferred but not essential)
  • Strong attention to detail with excellent organisational skills
  • Confident communicator—both verbal and written
  • Familiar with SimPRO or similar systems
  • Proficient in Microsoft Office; knowledge of MYOB or Xero is a plus
  • Positive, can-do attitude and a strong team player

Why Join Us?

  • Stable and growing company with a supportive team culture
  • Work closely with management and project teams
  • Friendly staff in a non-corporate, down-to-earth environment
  • Opportunities for growth, development, and learning
  • Make an impact in a key support role—add your own twist

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