High-Level Support Specialist

3 days ago

Campbelltown, Australia beBeeAdministrative Full time $90,000 - $120,000

As a seasoned Senior Administrator, you will be responsible for providing high-level support to senior executives and stakeholders. You will own and manage complex calendars, coordinate with key personnel and external partners, and assist in the preparation of reports and communications.

About the Role
  • Lead administrative support: Own and manage the calendars of senior executives, ensuring seamless coordination and timely delivery of projects.
  • Coordinate with our leadership team, board members, and external partners to achieve strategic objectives.
  • Plan ahead to remove obstacles, optimize resource allocation, and maintain efficient workflows.
  • Assist in the preparation of regular reports, stakeholder updates, and briefing materials that are accurate, concise, and well-presented.
  • Collaborate with the Communications team to develop effective internal and external communications.
Project Coordination
  • Work with the senior leadership team on strategic initiatives, maintaining deadlines, deliverables, and clear communication with stakeholders.
Meeting & Travel Planning
  • Coordinate meetings, conferences, and business reviews, setting agendas, preparing materials, taking minutes, and tracking actions.
  • Manage domestic and international travel arrangements for senior executives and board members.
Stakeholder Management
  • Act as the central liaison between senior executives and key stakeholders, maintaining order, efficiency, and engagement.

You will be working closely with senior executives to ensure seamless execution of tasks and projects. A strong organizational skillset is essential, along with excellent communication and interpersonal skills.

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