Administrative Support Specialist

5 days ago

Baulkham Hills, New South Wales, Australia Anglicare Full time

About Us:

Anglicare Sydney is a leading and highly regarded community NFP organisation in Australia.

We are a Christian organisation that has been serving people in need for over 160 years, providing care to older people and services to the vulnerable.

We are looking for a skilled and dedicated Administration Coordinator to support our Business Manager and Community and Mission Leadership team with key administration functions.

The successful candidate will contribute to the efficient and effective functioning of the Community and Mission business unit, ensuring that administrative aspects and financial transactions are managed, internal staff are supported, and assistance is given for events as requested.

About the Role:

We are seeking a caring, self-motivated, and team-oriented Administration Coordinator to support the Business Manager and Community and Mission Leadership team with key administration functions.

The Administration Coordinator will be responsible for processing and tracking invoices, creating certificates of completion, supporting Site Operations Managers with general administration and project work, and assisting with events and training bookings.

Key Responsibilities:

  • Process and track invoices, including invoices from accounts receivable, trainings, catering, and other orders.
  • Create certificates of completion for handing out post trainings.
  • Support the Site Operations Managers with general administration and project work as needed.
  • Assist with events as required.
  • Assist with training bookings and communicate with participants and facilitators.
  • Manage the administration of the online shop that supports CaM Programs.
  • Action phone and email enquiries in a timely manner.
  • Manage e-filing.
  • Support the Community and Mission managers with ad-hoc enquiries surrounding business processes.
  • Assist to create process improvements where necessary.
  • Action accounts payable processes.

About You:

  • Administrative training qualification.
  • Intermediate Microsoft office applications.
  • Experience using MS Teams, Sharepoint, and e-filing systems an advantage.
  • NSW drivers Licence.
  • Excellent time management and ability to prioritise workload.
  • A personal commitment to the Christian Faith.
  • A current Working with Children Check or, willing to obtain.

Anglicare is committed to ensuring the safety and wellbeing of children and young people and has zero tolerance of child abuse.

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