Purchasing Manager and Contract Specialist

1 week ago

Sydney, New South Wales, Australia beBeeProcurement Full time $100,000 - $130,000
Job Overview
Purchasing Manager and Contract Specialist

We seek an experienced Purchasing Manager and Contract Specialist to oversee end-to-end purchasing activities, including supplier due diligence, maintaining supplier information, reviewing and processing purchase requisitions and purchase orders.

As a key member of the team, you will be responsible for establishing, developing and implementing appropriate contract management frameworks and procurement strategies to ensure commercial and contractual obligations are delivered, risks are effectively managed, and value-for-money outcomes are achieved.

Main Responsibilities
  • Manage day-to-day purchasing activities including requisitions, purchase orders, and supplier engagement, while supporting strategic procurement initiatives to drive continuous improvement and value-for-money outcomes.
  • Prepare and manage purchasing documentation and contracts in accordance with industry standards and templates.
  • Prepare purchasing plans, tender documents in consultation with various stakeholders to ensure the timely and effective management of legal, commercial, and contractual risks.
  • Lead and support commercial discussions, and negotiations with suppliers to ensure optimal tender outcomes are achieved.
  • Oversee the receipt of goods in relevant systems and manage variations in purchase orders, including addressing quantity discrepancies, price mismatches, and incomplete orders.
  • Establish and lead periodic contract management meetings with key contractors/suppliers aligned to contract management policies and procedures.
  • Review periodic contracts performance reports and provide performance updates, highlighting applicable risk mitigation and performance abatement.
  • Develop periodic auditing, management and compliance reporting as required.
  • Monitor contract/purchase order costs and support the contract budgeting and forecasting process.
  • Prepare and deliver regular purchasing and contract management reports, including spend analysis, cost-savings tracking, and supplier performance metrics, to support effective decision-making.

About You
To be successful in this role, you will need to possess strong communication skills, enabling you to establish and maintain productive working relationships with both internal and external stakeholders. You will also require extensive experience in vendor management, contracts analysis and reporting, coupled with the commercial acumen to deal with a diverse stakeholder group. Additionally, you should have a degree in Business, Commerce, Law, Engineering, or an equivalent discipline, and a minimum of five (5) years' experience in a similar role. CIPS qualification is not mandatory but will be considered an advantage.

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