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Administrative Support Officer

1 month ago

Melbourne, Victoria, Australia Arborcraft tree services PTY LTD Full time

About Arborcraft tree services PTY LTD :

We are a well-established company in Melbourne, specialising in large scale commercial works.

About You :

  • Certificate in Business administration or applicable years of industry experience

Job Summary :

As an Administrative Support Officer, you will provide administrative support to managers and supervisors within the organisation. You will coordinate all incoming and outgoing communications, receive and forward calls, and oversee email correspondence. You will also assist in filing and documenting data, and provide face-to-face interactions with clients and visitors.

Key Responsibilities :

  • Answer telephones, screen and direct calls
  • Schedule crews and estimators
  • Take and relay messages
  • Provide information to callers
  • Greet persons entering the organisation
  • Follow visitation procedures and processes for visitors
  • Direct persons to the correct destination
  • Prepare letters and documents, receive and sort out email and deliveries
  • Manage and coordinate supplier quotes and invoices
  • Deal with queries from the public, staff and customers
  • Ensure knowledge of staff movements in and out of the organisation
  • Monitor visitor access and maintain security awareness
  • Provide general administrative and clerical support
  • Prepare correspondence and documents
  • Receive and sort mail and deliveries
  • Maintain the Petty Cash System
  • Monitor and maintain office equipment
  • Ensure that common areas in the office premises are equipped with required office supplies as appropriate
  • Monitor the use of equipment and supplies within the office
  • Coordinate the maintenance and repair of office equipment
  • Tidy and maintain the reception area and offices

Job Benefits :

Arborcraft tree services PTY LTD is a well-established company that invests in staff and training to help you succeed in your role.

Contact :

Arborcraft Services