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Shopping Centre Administrative Support

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Sydney, New South Wales, Australia beBeeAdministration Full time $55,000 - $85,000
Property Administrator Job Description

We are seeking an experienced Property Administrator to join our team based onsite at a Shopping Centre in south-west Sydney.

The successful candidate will be responsible for:

  • Distributing monthly tenant rental invoices in a timely manner.
  • Reviewing and processing rental charges, reviews, and increases.
  • Collecting monies, including rent and outgoings.
  • Raising work orders for contractors upon instruction by the Facilities Manager and managing compliance.
  • Processing and approving supplier invoices for payment by the Financial Controller.
  • Coordinating and collecting monthly retailer sales turnover/annual audited sales certificates and providing commentary.
  • Collecting tenant and contractor public liability insurance.
  • Providing general lease administration and support to the Centre Management team.
  • Preparing monthly reports with commentary on variances to budget.
  • Maintaining tenant and landlord relationships, professionally representing Centre Management.
  • Handling enquiries from tenants, customers, internal teams, clients, and contractors.

Qualifications and Experience:

  • A minimum of 2-3 years' administrative experience within the property sector is essential.
  • Financial exposure and experience in the retail shopping centre industry are highly beneficial.
  • Intermediate computer skills are required.
  • Strong attention to detail is necessary.
  • Financial acumen, including proficiency in Excel and the ability to reconcile tenant accounts, is crucial.
  • Participation in forecasting and the annual budgeting process is also essential.
  • Effective organisational skills are required.
  • Strong communication and customer service skills, with problem-solving ability, are necessary.
  • Internal and external relationship management skills are also essential.

Benefits:

  • A dynamic and supportive work environment that values personal development and growth.
  • Access to an Employee Assistance Program (EAP).
  • Opportunities to gain exposure working alongside a highly experienced and respected Centre Manager in the shopping centre industry.
What We're Looking For

We are looking for a motivated self-starter with the ability to take ownership and prioritise workload to meet deadlines.

A Real Estate License or Certificate of Registration would be highly regarded.

Experience with lease administration systems, preferably Cirrus8, is desirable but not essential.