Administrative Operations Manager

1 week ago

Perth, Western Australia beBeeAdministration Full time $104,000 - $130,878

We are seeking a detail-oriented and proactive Office Administration Manager to support our business.

Job Description

This role will be central to streamlining operations, enhancing efficiency, and contributing to the continued success of the company.

  1. Oversee and coordinate daily administrative tasks: scheduling maintenance, data entry, invoicing, job documentation, and ERP system management (e.g. AroFlo, Beams)
  2. Serve as the first point of contact; handling client and supplier communication with professionalism and care
  3. Manage office workflows: maintain systems, handle purchase orders, coordinate material ordering, and manage office supplies
  4. Assist the director and finance team with project admin, accounts reconciliation, payroll, onboarding, and compliance documentation via various platforms
  5. Support project scheduling, tracking, and invoicing readiness
  6. Ensure continuity and high service standards by liaising closely with trades staff and field teams
  7. Improve administrative procedures and optimize office efficiency through strong organizational skills
About You
  • Proven administrative experience, preferably within trades, construction, or plumbing sectors
  • Experience in job management platforms, Beams and AroFlo experience is an advantage
  • Exceptional communication, attention to detail, and ability to multitask
  • Initiative-driven, highly motivated, and able to work both independently and within a team environment
Benefits
  • Play a pivotal role in shaping the administrative backbone of a growing business
  • Become a key part of the team and drive positive change to help improve the company
  • Enjoy reliability and stability within the ever-growing construction industry
  • Benefit from flexibility, ongoing support, and opportunities for in-house training
  • Be part of a supportive culture with regular team events and a strong sense of connection
How to Apply

Please submit your application including a cover letter and CV outlining your relevant experience and qualifications.

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