Project Coordinator

1 month ago

Hobart, Tasmania, Australia UGL Full time
About the Role

We are seeking a highly organized and detail-oriented Project Administrator to join our team at UGL. As a key member of our programs team, you will provide general project administration support, including SharePoint administration, vehicle management, and management of expense claims.

Key Responsibilities
  • Manage CDO Project Central SharePoint Support Mailbox and coordinate and respond to all enquiries.
  • Action folder and document permission requests and all new user requests
  • Add new accounts to UGL SharePoint.
  • Assist staff with CITRIX IT issues.
  • Work alongside stakeholders to troubleshoot general issues that may arise.
  • Liaise with UGL to resolve access issues that may arise.
  • Manage all pool vehicle enquiries and bookings.
  • Coordinate vehicles for new starters and reallocation of existing vehicles for project needs.
  • Arrange Purchase Orders and assist with bookings for servicing and maintenance.
  • Arrange Purchase Orders and assist with paperwork for insurance claims.
  • Maintain vehicle register and issue fuel cards.
  • Conduct regular audits of TW Recharge spreadsheet.
  • Management of expense claims.
  • Raise Purchase Orders as required, in accordance with CDO Policy, ensuring relevant approvals have been obtained.
  • General Administrative support.
  • Maintenance of purchase orders, including goods receipt, journals and queries.
  • Provide assistance and data for the preparation of reports as required.
  • Maintain a filing system on Project Central for relevant project documentation, ensure that
What We're Looking For

We're looking for someone with a great work ethic and a desire to take the next step in their career. You'll need strong communication skills, both written and verbal, and the ability to establish effective working relationships with a variety of people at different levels in the organisation.

You'll also need high degree of knowledge and experience in managing SharePoint functions, proficient skills in computers: MS Word, Excel, Powerpoint, email, Visio etc., experience in providing IT support, experience in providing general administrative support (including processing of expense claims), strong interpersonal skills with proven ability to develop productive working relationships with internal and external stakeholders, sound communication skills (oral & written) and the ability to establish effective working relationships with a variety of people at different levels both internally and externally.

You'll need to be able to prioritize tasks and manage workload accordingly, demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands.

About UGL

UGL is a leading provider of engineering, construction, and maintenance services to the energy, resources, and infrastructure sectors. We're committed to creating a diverse and inclusive environment where each employee feels safe to bring their whole selves to work.

We're proud to be a part of the Australian community and are committed to supporting our customers, employees, and the environment. We're always looking for talented individuals to join our team and contribute to our success.

What We Offer

We offer a competitive salary, a rewarding and supportive work environment, and a range of benefits including a wellness program, flexible work arrangements, and access to professional development opportunities.

We're committed to the health and wellbeing of our employees and offer a range of programs and services to support their physical and mental health.

We're an equal opportunities employer and welcome applications from diverse candidates. We're committed to creating a workplace that's inclusive and respectful of all employees, regardless of their background, culture, or identity.

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