Campus Operational Services Manager

5 days ago

Melbourne, Victoria, Australia beBeeCoordination Full time $70,000
Campus Operations Coordinator Role

This position plays a pivotal role in ensuring the smooth, safe and efficient day-to-day operations of a campus environment.

The Campus Operations Coordinator supports the management of facilities, event logistics, compliance, risk management and general operational support to create a positive and functional experience for students, staff and visitors.

Key Responsibilities:

  • Develop and maintain a national maintenance schedule for all campuses.
  • Liaise with Campus Operations Managers (COMs) regarding scheduling and booking contractors.
  • Set and regularly update the national maintenance schedule for each campus in Safety Champion.
  • Assist in the development and implementation of campus emergency preparedness plans, including evacuation routes, signage and emergency supply inventory.
  • Maintain compliance with health, safety, and building codes, working with leadership to coordinate inspections and implement corrective actions as needed.
  • Set up and review contracts for services providers i.e. pest control, cleaning companies and so on.
  • Track and report on consumables levels, supply orders and equipment usage across campuses, ensuring accurate stock management and supporting data-driven decisions for procurement and budgeting.
  • Provide input into procurement and vendor selection with a focus on value for money and sustainable practices.
  • Melbourne only: Monitor and respond to facilities-related requests, ensuring timely resolution and maintaining a record of all requests and repairs.
  • Melbourne only: Conduct room audits, workstation set up and any other duties as requested by line manager.
  • Melbourne only: Conduct regular inspections of the campus to identify safety hazards, maintenance issues, or opportunities for improvement.
  • Melbourne only: Assist with the setup and breakdown of campus furniture and equipment for meetings, events and daily operations.

Requirements:

  • A relevant qualification in business, facilities management, administration, or a related field; or an equivalent combination of education and experience.
  • Minimum 3 years' experience in operations, facilities coordination, or administration within an education, corporate, or campus-based environment.
  • Demonstrated experience coordinating facilities services and working with external contractors.
  • Proven track record of planning and executing events, including logistics, communication and stakeholder management.
  • Experience using administrative or facilities systems.
  • Strong proficiency with Microsoft Office Suite.
  • Excellent verbal and written communication skills, with the ability to liaise professionally across teams and organisational levels.
  • Ability to manage multiple tasks and priorities in a fast-paced, deadline-driven environment.
  • High attention to detail with experience in data entry, reporting and record keeping.
  • Proactive, solutions-focused mindset with the ability to work independently and collaboratively.
  • Understanding of workplace health and safety practices, including risk reporting and compliance.
  • Ability to work full-time from campus, with willingness to engage in physical activity.
  • Working With Children Check and/or First Aid certification.
  • Experience preparing operational reports with data analysis for management decision-making.

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