Fleet and Business Operations Coordinator

2 days ago

Sydney, New South Wales, Australia beBeeFleet Full time $60,000 - $90,000
Fleet, Finance and Lease Administrator

We are seeking a highly motivated and detail-oriented professional to manage our fleet, finance and lease operations. As the primary point of contact for these functions, you will play a crucial role in ensuring their smooth operation.

About the Role:
  • Provide administrative support across our national fleet, commercial lease and finance functions.
  • Ensure accurate and timely execution of vehicle compliance activities, facilities management and lease administration.
  • Support the finance team with reconciliation tasks, supplier documentation and ERP record maintenance.
Duties and Responsibilities:
  • Fleet Management Support:
    • Assist the National Property and Fleet Manager with general facilities maintenance requests.
    • Liaise with internal stakeholders and contractors to coordinate minor works and repairs across the national property portfolio.
    • Maintain a register of property issues and support ongoing facilities upkeep.
  • Fleet Administration:
    • Regularly review fleet registration and CTP.
    • Assist with interstate vehicle registration transfers and plate changes as required.
    • Infringement notice transfers.
    • Insurance claim and insurance fleet management.
    • Toll and e-tag management.
    • Arranging new fleet invoices and existing fleet appraisals and logistics where required.
    • Maintaining internal fleet records.
    • Coordinating with finance for invoice payments.
  • Finance/Admin:
    • Reconcile corporate credit card statements;
    • Distribute monthly credit card statements
    • Provide backup data entry for Accounts Payable and support invoice reconciliation.
    • Maintain the prepayments schedule to assist month-end journal entries.
    • Support invoice processing for the Supply Chain team.
    • Attach asset invoices to EPICOR records (ERP system).
    • Assist in the procurement of marketing-related materials as required.
Requirements:
  • Excellent organisational skills and attention to detail.
  • Strong verbal and written communication skills.
  • High accuracy of data entry and data management.
  • Ability to collaborate effectively across departments including Operations, Finance, HR, WHS and Supply Chain.
  • Will need to liaise with external service providers and regulatory bodies.
  • Proficient in Microsoft Office Suite and SharePoint.
  • Ability to prioritise multiple tasks and deadlines effectively.
  • A proactive and professional approach to problem-solving.
  • Ability to read and interpret commercial lease documents, with an understanding of tenant and landlord facility obligations.
  • Friendly and approachable with a can-do attitude.
Why Work with Us?
  • We offer a competitive salary and benefits package.
  • Great work-life balance – no weekend or shift work required.
  • Opportunities for professional growth and development.
  • Full training in all aspects of our business operations.
  • Work with a great team in a supportive and collaborative work environment.

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