Senior Project Coordinator

1 day ago

Melbourne, Victoria, Australia beBeeContract Full time $70,000 - $85,000
Job Description

We are seeking a highly organized and detail-oriented Contract Administrator to manage contracts, compliance, financial tracking, and project coordination for commercial and industrial projects.

This role involves contract lifecycle management, tracking variations and progress claims, ensuring compliance with industry regulations, and supporting lead qualification and estimator scheduling.

The successful candidate will work closely with sales, operations, and finance teams, ensuring all projects are delivered on time, within scope, and fully compliant.

">Key Responsibilities:
  • Prepare, review, and manage contracts to ensure legal, financial, and operational compliance.
  • Track project variations, progress claims, and retention releases.
  • Oversee subcontractor agreements, supplier contracts, and insurance requirements.
Office & Project Administration:
  • Manage scheduling, rostering, and internal meetings.
  • Ensure accurate document control across software platforms.
  • Maintain risk registers and track contractual risks.
Sales & Lead Qualification:
  • Oversee the lead qualification process, ensuring only high-value projects move forward.
  • Schedule estimators and prioritize business-critical opportunities.
  • Ensure quotes meet turnaround targets.
Project Coordination & Closeout:
  • Ensure all projects have completed contract administration checklists before starting.
  • Work with site teams to track project milestones and align billing with progress.
  • Oversee project closeout documentation and compliance requirements.
Requirements:
  • Minimum Diploma in a relevant field.
  • At least 5 years in sales, business development, project management, contract administration, or estimating.
  • Experience following existing processes and creating/updating documented procedures.
  • Advanced computer literacy – proficient in Microsoft Office and project management software.
  • Ability to organize files, create presentations, and develop template documents.
  • Strong knowledge of project planning, drawings, and document management.
  • Financial planning and budgeting skills.
  • Basic math skills (multiplication, subtraction, division).
  • Excellent written and verbal communication skills.
  • Full driver's license and reliable transport preferred.
Career Growth Opportunities:

Potential to move into Senior Contract Administration, Business Development, or Operations Management.

Ongoing training and support for professional development in contract management, compliance, and project finance.

Opportunity to work on high-profile projects.

  • Senior Project Coordinator

    3 days ago

    Melbourne, Victoria, Australia beBeeProject Full time $150,000 - $200,000

    Senior Project Coordinator - Pre-ConstructionA leading commercial fit-out and refurbishment specialist is seeking a seasoned Senior Project Coordinator to lead the early project lifecycle for high-end projects.Key Responsibilities:Coordinate feasibility assessments and project planning during the pre-construction phaseCollaborate with designers, estimators,...

  • Senior Project Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Icon Full time

    Senior Project Coordinator - Relocate to the Gold CoastJoin to apply for the Senior Project Coordinator - Relocate to the Gold Coast role at Icon Senior Project Coordinator - Relocate to the Gold Coast15 hours ago Be among the first 25 applicants Join to apply for the Senior Project Coordinator - Relocate to the Gold Coast role at Icon Why Icon?With a...

  • Senior Project Coordinator

    3 days ago

    Melbourne, Victoria, Australia beBeeProject Full time $100,000 - $185,000

    Job Title: Senior Project CoordinatorOverview:The Senior Project Coordinator plays a crucial role in supporting the delivery of departmental and program service coordination for individuals on the post-sentence scheme under the Serious Offenders Act 2018. This position involves promoting and assisting in the effective management and coordination of...

  • Senior Project Coordinator

    1 day ago

    Melbourne, Victoria, Australia beBeeProject Full time $97,955 - $111,142

    Project Coordinator RoleThis is a critical position that will play a key role in the delivery of project outcomes.About The PositionThe successful applicant will be responsible for providing support and advice to stakeholders, leveraging their expertise in project coordination.Main ResponsibilitiesMonitor and report on project progress and expenditure, and...

  • Senior Project Coordinator

    21 hours ago

    Melbourne, Victoria, Australia beBeeCareer Full time $90,000 - $120,000

    Job OverviewA Project Manager is needed to join a reputable consultancy across various sectors, including health, education, retail, and aged care.The ideal candidate will have 3-5 years of experience in project management with strong communication, problem-solving, organizational, and financial skills.">ResponsibilitiesCommunicate effectively with clients...

  • Senior Infrastructure Project Coordinator

    1 day ago

    Melbourne, Victoria, Australia beBeeProject Full time $112,119 - $125,458

    Job Title: Senior Infrastructure Project CoordinatorAbout the RoleWe are seeking a self-motivated and proactive project coordinator to support our major infrastructure project, the Dandenong Wellbeing Centre. As part of this team, you will play a key role in contract administration and ensuring the project meets the highest standards of safety, quality, and...

  • Senior Roofing Project Coordinator

    3 days ago

    Melbourne, Victoria, Australia beBeeRoofing Full time $62,200 - $93,400

    Job Overview We are seeking a skilled Senior Roofing Consultant to assist with the coordination of CAD drawing preparation, design of tender documents, and roofing remediation project oversight. This role is responsible for coordinating project management functions with a focus on roofing remediation projects. Responsibilities include reviewing shop...

  • Senior Site Engineers

    4 weeks ago

    Melbourne, Victoria, Australia MCD PROJECT SERVICES Full time

    Get AI-powered advice on this job and more exclusive features.Senior Site Engineer – Civil & Steel Projects | Melbourne Salary: $130k–$150k + super + allowances (depending on experience) Location: Melbourne, VIC Employment Type: Full-Time We're currently looking for Senior Site Engineers to join a client's team delivering large-scale civil and...

  • Senior Project Coordinator

    4 days ago

    Melbourne, Victoria, Australia beBeeProjectCoordinator Full time $100,000 - $130,000

    About the RoleWe are seeking a highly skilled and motivated Senior Project Coordinator to join our team in coordinating the execution of renewable energy projects.

  • Senior Strategic Project Coordinator

    3 days ago

    Melbourne, Victoria, Australia beBeeProject Full time

    About the Role">">We are seeking a highly skilled Senior Strategic Project Coordinator to join our team in executing strategic initiatives and driving organisational goals.">">Your Key Responsibilities">">Establish governance structures and coordinate cross-functional teams to achieve project milestones.">Develop comprehensive project schedules and ensure...