Administrative Assistant

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministration Full time $65,583 - $78,900
About the Role

This position is responsible for clerical, administrative and reception duties of the ward.

The successful candidate will be the first point of contact for staff, patients and visitors to the ward. They will play a key role in managing patient records, coordinating admissions and discharges, answering inquiries and providing administrative support to the unit.

  • Obtain current and accurate registration information from patients on admission
  • Complete Election for Admission forms (including private insurance and compensable) and ensure patient signs the form as appropriate
  • Maintain i.PM (Patient Administration System) to ensure accurate and timely recording of patient and ward data
  • Management of admission paperwork
  • Managing unit supplies
  • Supporting nursing team with clerical tasks
  • Coordinate and book ambulance/transport services to facilitate discharges/patient transfers
  • Timely and accurate completion of the discharge process procedure
  • Coordinating with other departments to ensure smooth workflow across the unit.
Key Responsibilities:Job Function
  • Administrative Support
  • Clerical Duties
  • Reception Services
Requirements:
  • A strong administrative skillset and/or experience in a clerical role; experience in a healthcare setting and/or busy environment is advantageous.
  • IT proficiency and good working knowledge of Patient Administration Systems such as iPM and CPF. Computer literacy using the Microsoft suite of programs.
  • Strong communication and interpersonal skills, comfortable working in a team of clinical and non-clinical staff.
  • Well-developed time management and ability to demonstrate initiative.
Benefits

We offer a range of benefits which support and reward staff both personally and professionally. Our staff benefits include award-winning facilities and campus partnerships, professional development and events, an award-winning health and wellbeing program and financial benefits.

  • Health and Wellbeing programs, including our new 'Thrive' program
  • Flexibility in the workplace and extra leave options and support
  • An inclusive and culturally safe space
  • Access to salary packaging, EAP, our online library and onsite car parking
Others

Northern Health is an equal opportunity employer and is committed to attracting and retaining a diverse workforce which reflects the community we serve. Applications from Aboriginal and Torres Strait Islander people, as well as applicants who are LGBTIQ+, who have different abilities, or are from culturally and Linguistically Diverse Backgrounds are encouraged.

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