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Office and Project Services Coordinator

2 weeks ago

Gold Coast, Queensland, Australia Avisure Services Ltd Full time

We are Avisure Services Ltd, a specialist consulting business dedicated to supporting the aviation industry. With a proven track record of delivering quality services, we have established ourselves as a global leader in wildlife strike mitigation.

Our team has successfully completed projects for aircraft operators, regulators, and airports worldwide. We are committed to excellence in everything we do.

We are seeking an experienced Business Operations Coordinator to join our Burleigh Heads office. Reporting to the Commercial Manager, this role will be responsible for supporting a small team of consultants across all states and projects.

About the Role

The successful candidate will have excellent book-keeping skills, project administration experience, and strong organizational and people skills. They will be proficient in working with tight deadlines and be a highly responsive team player.

Key Responsibilities
  • Finance – assist the Commercial Manager with accounts payable, accounts receivable, and payroll tasks.
  • Project Administration – responsibility for project setup, report preparation, branding, monthly billings, reporting, documentation management, and travel arrangements.
  • Office Administration – provide administrative support for office and non-scientific tasks, coordinating meetings, and office supplies.
  • Integrated Management System: Environment, Quality, and Safety – coordinate ongoing accreditation for ISOs 9001, 14001, and 45001, including documentation, monitoring, inspections, and internal audits.
Requirements

To be successful in this role, you will require:

  • Certificate in Business Administration or Bookkeeping or other relevant qualifications.
  • Proven experience in finance, specifically accounts payable, accounts receivable, and payroll.
  • Experience as a Project Administrator working with project-based Enterprise Resource Planning software for professional services.
  • Experience with Integrated Management Systems.
  • General exposure to IT administrative tasks.