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Workshop Fleet Administrator

2 months ago

Forrestfield, Western Australia Sands Fridge Lines Full time
About Sands Fridge Lines

We are a family-owned and operated business, a leader in Refrigerated Distribution and Cold Storage in Western Australia. Our expansive cold and dry storage facilities and large fleet of commercial vehicles service customers across the metropolitan and regional areas of Western Australia, providing industry-leading service and quality.

The Opportunity

We are seeking a Workshop Fleet Administrator to provide ongoing support to our current workshop team on a permanent full-time basis. This role is vital for the efficient operation of the workshop in the maintenance of our fleet of vehicles and trailing equipment. Working closely with both vendors and workshop personnel is critical to the day-to-day operations of the workshop.

Key Responsibilities
  • Day-to-day administration, including data entry, record keeping, ordering parts and supplies.
  • Daily completion of Purchase Orders and invoice reconciliations to PO's.
  • Monitoring stock levels and coordinating stock and parts management.
  • Managing maintenance software data system input and quality control of workshop maintenance paperwork documents.
  • Answering internal and external enquiries and coordinating with mechanics and suppliers.
  • Providing weekly and monthly reports for management.
About You

The ideal candidate will possess a high level of attention to detail, have the willingness and ability to learn and grow with the business, possess a positive can-do attitude with strong interpersonal skills. Previous stores, purchasing experience with parts and local supplier knowledge will be highly advantageous.

  • Experience within a busy workshop environment with exposure to mechanical repairs and servicing requirements.
  • Previous procurement experience - raising PO's, recording and processing.
  • Spare parts store management - allocation to jobs and stock control.
  • Strong understanding and experience using the Microsoft Office Suite, including Excel.
  • High attention to detail and accurate data entry skills.
  • Excellent communication and interpersonal skills.
  • Strong time management and organisation skills.
  • 'Can do' attitude with a sense of urgency.