Executive Assistant

1 day ago

NewcastleMaitland, Australia beBeeAdministrative Full time $45,000 - $66,000

Job Summary:

We are seeking a highly organized and resourceful Administrative Support professional to join our team. This individual will play a vital role in supporting the Executive Administrator, Leadership Team, and office staff.

Key Responsibilities:

  • Calendar Management: Supports the CEO's calendar by arranging meetings, resolving conflicts, and ensuring scheduling priorities are met.
  • Meeting Preparation: Prepares agendas, meeting materials, PowerPoint presentations, and calendar invitations for Leadership and Management Committee meetings.
  • Event Support: Provides event and logistics support, including ordering flowers, managing office lunches, coordinating catered events, and assisting with office holiday/engagement activities.
  • Communication Support: Supports communications by drafting and sending announcements, preparing internal emails, and assisting with newsletter content.
  • Survey Administration: Drives company surveys by creating, distributing, sending reminders, and tracking results—bringing new ideas to boost engagement and participation.
  • Office Operations: Runs office errands as needed (e.g., post office, grocery store, florist, gift cards, general supplies).
  • Travel Arrangements: Assists with travel and registration arrangements upon request.
  • Event Preparation: Supports event preparation by creating name tags, flyers, catered lunches, and other materials.
  • Record Keeping: Maintains organized records, files, and office supplies.
  • Front Desk Support: Serves as first point of contact for visitors, new employees, and customers, while supporting mail and deliveries, meetings, and daily office closing duties.
  • Prize Redemption: Fulfills prize and swag redemptions from employee engagement platform.
  • Administrative Support: Provides general administrative support, including document preparation, mail distribution, and handling ad-hoc requests from leadership.

Benefits include the opportunity to work in a dynamic and supportive environment, professional development, and a chance to make a meaningful impact.

This is an excellent opportunity for individuals who enjoy working in a fast-paced environment and are passionate about delivering exceptional results.

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