Executive Assistant

4 weeks ago

NewcastleMaitland, Australia Bendigo Advertiser Full time
Overview

Join to apply for the Executive Assistant role at Bendigo Advertiser.

Organized, empathetic, and marketing-savvy — supporting paediatric storytelling that makes a difference.

Employment Type: Temporary Full Time Until January 2026

Position Classification: Administration Officer Level 4

Remuneration: $72, $73, % Super + Salary Packaging

Hours Per Week: 38

Requisition ID: REQ586767

Closing Date: Monday 14th July

Location: John Hunter Children's Hospital

The John Hunter Children's Hospital (JHCH) Outpatient Department is a very busy service that will see approximately 27,000 children a year by 40 different specialists. To increase access to health services for rural communities and Aboriginal people clinics are conducted via outreach with the assistance of the coordinator.

About The Role

The Executive Assistant plays a key role within the Administration Department, supporting the coordination of John Hunter Children's Hospital (JHCH). Our Executive Assistant works closely with our Acute Service manager in managing day to day workflow and prioritisation. You will provide high-level secretarial support, using Health Roster, Diary Management and assisting in recruitment and onboarding of staff. This role requires a high level of attention to detail and the experience to prioritise workloads. Monday to Friday which allows a great work/life balance. You will:

  • Handle confidential materials and sensitive hospital communications discreetly
  • Prepare meeting agendas, take minutes, and follow up on action items
  • Manage the executive's calendar, schedule meetings, and coordinate travel
Responsibilities
  • Coordinate day-to-day workflow in collaboration with the Acute Service manager
  • Provide high-level administrative support including recruitment and onboarding assistance
  • Utilise Health Roster and diary management tools
  • Prepare materials and support for meetings, including agendas and minutes
About You / Qualifications
  • Relevant administrative qualifications and/or equivalent experience
  • Demonstrated ability to problem solve and initiate action
  • Strong organizational abilities with attention to visual detail and tone
  • Compassionate, child- and family-focused mindset aligned with hospital values
  • Creative thinker who can communicate clearly
Benefits
  • Hunter New England Local Health District (HNELHD) benefits, including salary packaging options
  • 4 weeks annual leave (pro-rata for part-time)
  • Superannuation contributions
  • Access to professional development and a broad network of health professionals
  • Employee Assistance Program (EAP) for staff and family
Other Information

An eligibility list will be created for future temporary full or part time vacancies.

For role-related queries contact Anne Williams at Information for applicants: essential requirements and selection criteria are contained within the position description. For assistance addressing selection criteria visit:


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