Travel & Expense Associate

2 weeks ago

Melbourne, Victoria, Australia Bain & Company Inc Full time

About the Role

Bain & Company Inc. is a leading management consultancy firm that assists major corporations worldwide with strategic planning, acquisitions, organizational design, and performance improvement.

Job Summary

The Associate, Travel & Expense is a key member of the team responsible for processing expense submissions and ensuring compliance with company policies. This role requires attention to detail, excellent communication skills, and the ability to work independently with minimal supervision.

Key Responsibilities

  • Review employee expense reports for reasonableness and consistency with firm policy, ensuring completeness and accuracy.
  • Collaborate with team members to address workflow volume challenges and provide suggestions for rebalancing.
  • Identify and report unusual trends or non-standard items requiring policy clarification or additional approvals.
  • Perform recurring audit steps as required by department procedures and controls, providing excellent customer service.
  • Assist with troubleshooting system issues and responding to inquiries from approvers.
  • Demonstrated functional knowledge of Travel & Expense principles and practices.
  • Effective communication skills to liaise with internal and external stakeholders.
  • Ability to work with minimal supervision, demonstrating initiative and attention to detail.
  • Collaborative mindset to contribute to team goals and deliver quality results.

Requirements

  • 2-4+ Associate's/Bachelor's degree or an equivalent combination of education, training, and experience.
  • Fluent in English, Spanish, and Portuguese.
  • Experience in Travel & Expense or a related financial role within an organization.
  • Proficiency in processing invoices, payments, and financial transactions.
  • Familiarity with relevant software and tools (Outlook, Microsoft suite, MS Teams, Zoom).
  • Ability to apply accounting principles and practices to ensure accuracy and compliance.
  • Strong attention to detail, time management, and problem-solving skills.

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