Project Facilitator

5 days ago

Australia beBeeProject Full time $90,000 - $140,000
Project Coordinator Role

Ampol is on a journey of digital transformation, aiming to make its business easier to work with and within. To enhance every interaction through innovative solutions, we're striving for data-driven decision-making and advanced technology integration.

This approach allows us to create seamless and personalized customer experiences that truly resonate. Our team thrives on the challenge of innovation—dreaming up big ideas, questioning the norm, and tackling complex problems.

Job Description:

  • Support various projects by working closely with Data, Analytics & AI leadership in research, analysis, coordination, and project documentation management.
  • Coordinate key meetings and events, including engaging with internal and external stakeholders to collate updates and capture arising issues.

Key Responsibilities:

  1. Assist with project planning, tracking progress, managing project documentation, coordinating project meetings and events, and communicating with stakeholders.
  2. Provide general administrative support, including organizing and facilitating leadership and priority project meetings and events, scheduling meetings, recording minutes and decisions, and tracking actions.
  3. Undertake administrative tasks, such as assisting in organizing recruitment tasks and onboarding new team members, ordering resources (e.g., equipment), tracking expenses, and costs.
  4. Proactively prepare emails, presentations, reports, and documentation.
  5. Schedule and coordinate internal and external meetings across time zones.
  6. Handle sensitive information with discretion and maintain confidentiality.
  7. Communicate with stakeholders and keep them informed of project progress.
  8. Assist with creation/maintenance of project documentation in line with Ampol's project management methodology, maintain project information in Ampol's project tool, and project reporting.
  9. Liaise with program/project managers, other team members, and vendors to determine progress of deliverables. Identify issues and escalate as necessary.
  10. Support the financial administration of Projects/Programs utilizing ERP systems such as SAP to raise POs, Good Receipt, and extract reports.

Requirements:

  • Excellent time management, organization, communication, and interpersonal skills, with the ability to deliver results on deadlines.
  • Experience/exposure to Project Management terms like RAID, RACI, and methodologies like Waterfall, Agile.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook & Teams) and Atlassian Suite (JIRA and Confluence).
  • Experience with project management software and collaboration tools.
  • Ability to work independently and as part of a team.
  • Adaptability and the ability to handle a fast-paced environment with competing priorities.
  • Ability to think innovatively, solve problems, and adapt to a fast-paced environment.
  • Discretion and confidentiality.
  • Proficient in project scheduling and managing stakeholders of all levels of the team.

Benefits:

Ampol offers a competitive total remuneration package, flexibility, recognition, career development opportunities, and more. We celebrate diversity and inclusion and welcome applications from people of all ages, cultural backgrounds, and diverse sexualities and genders.

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