Executive Assistant to Chief Property and Retirement Living Officer
3 days ago
Amana Living is a leading provider of aged care services in Western Australia, with a rich history dating back to 1962. Our mission is to enable older people to maintain their individuality and live a fulfilling life, while our values of compassion, collaboration, curiosity, inclusion, and trust guide our actions.
The RoleWe are seeking an experienced Executive Assistant to provide comprehensive support to our Chief Property and Retirement Living Officer. This is a full-time position working from our Head Office in Subiaco, with a competitive salary and benefits package.
Key Responsibilities- Diary and Email Management
- Receive, prioritise, and action meeting requests from internal and external stakeholders
- Monitor and manage diary to ensure effective preparation of reports and project work
- Monitor email inboxes regularly, categorising emails or deleting junk/spam
- Draft correspondence on behalf of the Chief Property and Retirement Living Officer as required
- Ensure all contacts are up to date
- Executive Support
- Assess the importance of matters for the Chief Property and Retirement Living Officer, delegating tasks to staff or personally addressing matters as needed
- Follow up on redirected queries
- Produce documents, briefing papers, reports, and presentations
- Liaise with and maintain positive relationships with stakeholders, including clients, consultants, suppliers, and Amana Living staff
- Maintain paper and electronic filing systems
- Meeting Management
- Schedule meetings and book venues and other resources
- Compile and distribute agendas and meeting materials
- Coordinate refreshments and catering
- Take, prepare, and distribute minutes as required
- Building and Lease Management
- Manage external leasing requirements and liaise with leasing agents on building, maintenance, and cleaning issues
- Ensure high cleaning standards to the public areas of the Amana Living corporate office building
- Liaise with the contracted cleaners and manage the cleaning contract
We are looking for an experienced Executive Assistant with strong organisational skills, effective time management, and the ability to provide high-quality, customer-focused administrative support. This role is crucial in assisting the Chief Property and Retirement Living Officer and their team.
Competencies and Behaviours- Exceptional time management and coordination skills
- Strong research and problem-solving skills
- Excellent written and verbal communication skills with a talent for relationship building
- An ability to work independently while also being an active team player and collaborator
- Previous experience using Diligent boards (desirable)
- Experience as a SharePoint administrator or in a similar role (desirable)
- Evidence of COVID-19 and current 2024 flu vaccinations per Amana Living policies
- Ability to obtain a National Police Clearance (within 6-months validity)
- Successful completion of pre-employment form and reference checks
- Be able to demonstrate comprehensive experience in a similar role
- Intermediate to Advanced knowledge of Microsoft Office Suite
- A demonstrated ability to learn and/or implement new software systems
-
Perth, Western Australia Amana Living Full timeAbout the RoleThe Executive Assistant will provide comprehensive support to the Chief Property and Retirement Living Officer, ensuring seamless day-to-day operations and strategic initiatives. This role is critical in maintaining the highest standards of administrative support, allowing the Chief Property and Retirement Living Officer to focus on key...
-
Perth, Western Australia Amana Living Full timeAbout Amana LivingAmana Living is a leading provider of aged care services in Western Australia, with a rich history dating back to 1962. Our mission is to enable older people to maintain their individuality and live a fulfilling life, while our values of compassion, collaboration, curiosity, inclusion, and trust guide our actions.The RoleWe are seeking an...
-
Perth, Western Australia Amana Living Full timeAbout Amana LivingAmana Living is a leading provider of aged care services in Western Australia, with a rich history dating back to 1962. Our mission is to empower older individuals to maintain their independence and live fulfilling lives.Job SummaryWe are seeking an experienced Executive Assistant to provide comprehensive support to our Chief Property and...
-
Perth, Western Australia Amana Living Full timeAbout the RoleThe Executive Assistant will provide comprehensive support to the Chief Property and Retirement Living Officer, ensuring seamless day-to-day operations and strategic initiatives. This role is critical in maintaining the highest standards of administrative support, allowing the Chief Property and Retirement Living Officer to focus on key...
-
Perth, Western Australia Amana Living Full timeAbout the RoleThe Executive Assistant will provide comprehensive support to the Chief Property and Retirement Living Officer, ensuring seamless day-to-day operations and strategic initiatives. This role is critical in managing the Chief's diary, email, and correspondence, as well as coordinating meetings, events, and projects.Key ResponsibilitiesDiary and...
-
Perth, Western Australia Amana Living Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Chief Property and Retirement Living Officer. This is a full-time position working from our Head Office in Subiaco.Key ResponsibilitiesDiary and email management: Receive, prioritize, organize, and action meeting requests from...
-
Perth, Western Australia Amana Living Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Chief Property and Retirement Living Officer. This is a full-time position working from our Head Office in Subiaco.Key ResponsibilitiesDiary and email management: Receive, prioritize, organize, and action meeting requests from...
-
Executive Director
2 weeks ago
Perth, Western Australia VenuesWest Full timeJob Title: Manager - Office of the Chief ExecutiveWe are seeking a highly skilled and experienced Manager to join our team in the Office of the Chief Executive. As a key member of our leadership team, you will be responsible for the management of the operations and activities of the Office, including government relations and executive support.The successful...
-
Perth, Western Australia Hope Community Services Full timeAbout the RoleWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Chief Services Officer. The successful candidate will be responsible for coordinating and arranging Division management team meetings, facilitating communication between the Executive Member and the management team, and maintaining accurate...
-
Executive Director
1 week ago
Perth, Western Australia VenuesWest Full timeJob Title: Manager - Office of the Chief ExecutiveWe are seeking a highly skilled and experienced Manager to join our team in the Office of the Chief Executive. As a key member of our leadership team, you will be responsible for the management of the operations and activities of the office, including government relations and executive support.The successful...
-
Executive Director
7 days ago
Perth, Western Australia VenuesWest Full timeJob Title: Manager - Office of the Chief ExecutiveWe are seeking a highly skilled and experienced Manager to join our team in the Office of the Chief Executive. As a key member of our leadership team, you will be responsible for the management of the operations and activities of the office, including government relations and executive support.The successful...
-
Executive Director
5 days ago
Perth, Western Australia VenuesWest Full timeJob Title: Manager - Office of the Chief ExecutiveWe are seeking a highly skilled and experienced Manager to join our team in the Office of the Chief Executive. As a key member of our leadership team, you will be responsible for the management of the operations and activities of the Office, including government relations and executive support.The successful...
-
Chief Financial Officer
1 week ago
Perth, Western Australia Page Executive Full time{"title": "Chief Financial Officer", "description": "Job DescriptionAs the Chief Financial Officer at Page Executive, you will play a critical role in shaping the financial future of our esteemed sports organisation. This is a unique opportunity to join a dynamic and growing organisation, working closely with a visionary Owner and CEO, and becoming part of...
-
Chief Executive Officer
1 week ago
Perth, Western Australia All Aspects Recruitment & HR Services Full timeChief Executive Officer OpportunityWe are partnering with Anyinginyi Health Aboriginal Corporation to fill a key leadership role for an experienced Chief Executive Officer. The successful candidate will lead the organization in providing holistic primary health care to Aboriginal people in the Barkly Region.About the OpportunityUnder the direction of the...
-
Executive Director
2 weeks ago
Perth, Western Australia VenuesWest Full timeJob Title: Manager - Office of the Chief ExecutiveWe are seeking a highly skilled and experienced individual to fill the role of Manager - Office of the Chief Executive. This position is responsible for the overall management of the operations and activities of the Office of the Chief Executive, including government relations and executive support.Key...
-
Chief Executive Officer
2 weeks ago
Perth, Western Australia Law Society Of WA Full time{"heading": "Chief Executive Officer", "subheading": "Lead the peak legal professional body in Western Australia.", "content": "The Law Society of Western Australia is the peak professional association for lawyers in Western Australia. We are seeking a highly experienced and skilled Chief Executive Officer to lead our organization and drive our strategic...
-
Executive Director
3 weeks ago
Perth, Western Australia VenuesWest Full timeJob Title: Manager - Office of the Chief ExecutiveWe are seeking a highly skilled and experienced Manager to join our team at VenuesWest. As a key member of our leadership team, you will be responsible for the management of the operations and activities of the Office of the Chief Executive, including government relations and executive support.Key...
-
Executive Manager
3 weeks ago
Perth, Western Australia VenuesWest Full timeJob DescriptionJob Title: Executive Manager - Office of the Chief ExecutiveJob Summary:We are seeking a highly experienced and skilled Executive Manager to join our team at VenuesWest. As a key member of our leadership team, you will be responsible for providing strategic and operational leadership to the Office of the Chief Executive.Key...
-
Chief Financial Officer
7 days ago
Perth, Western Australia Page Executive Full time{"title": "Chief Financial Officer", "description": "Job DescriptionAs the Chief Financial Officer, you will play a critical role in shaping the financial future of the Perth Wildcats, a prestigious and well-established name in the sports industry. This is a unique opportunity to join an iconic brand dedicated to sporting excellence and forward-thinking...
-
Executive Director
2 weeks ago
Perth, Western Australia VenuesWest Full timeJob Title: Manager - Office of the Chief ExecutiveWe are seeking a highly skilled and experienced Manager to join our team in the Office of the Chief Executive. As a key member of our leadership team, you will be responsible for the management of the office's operations and activities, including government relations and executive support.Key...
