Executive Assistant to Chief Property and Retirement Living Officer
2 weeks ago
We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Chief Property and Retirement Living Officer. This is a full-time position working from our Head Office in Subiaco.
Key Responsibilities- Diary and email management: Receive, prioritize, organize, and action meeting requests from internal and external stakeholders, monitor and manage diary to allow for effective preparation of reports/agenda submissions and project work, and draft correspondence on behalf of the CPRLO where required.
- Executive support: Assess the importance of matters for the CPRLO, delegate tasks to staff for handling, or personally address matters as needed, follow up on redirected queries, produce documents, briefing papers, reports, and presentations, liaise with and maintain positive relationships with all stakeholders, including clients, consultants, suppliers, and Amana Living staff, and maintain paper and electronic filing systems.
- Meeting management: Schedule meetings and book venues and other resources, compile and distribute agendas and meeting materials, coordinate refreshments and catering, and take, prepare, and distribute minutes where required.
- Building and lease management: Manage external leasing requirements and liaise with leasing agents on building, maintenance, and cleaning issues, ensure high cleaning standards to the public areas of the Amana Living corporate office building, liaise with the contracted cleaners and manage the cleaning contract, and ensure the Property & Retirement Living team is supported as required.
We are looking for a candidate with exceptional time management and coordination skills, strong research and problem-solving skills, excellent written and verbal communication skills, and the ability to work independently while being an active team player and collaborator. Previous experience using Diligent boards and SharePoint administration is desirable. You must be able to obtain a National Police Clearance and demonstrate comprehensive experience in a similar role. Intermediate to Advanced knowledge of Microsoft Office Suite is required.
Amana Living values diversity and welcomes applicants from all backgrounds. We offer a competitive salary, salary packaging benefits, continued superannuation contribution, ongoing training and development, access to our Employee Assistance Program, and health and wellbeing programs.
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Perth, Western Australia Amana Living Full timeAbout the RoleThe Executive Assistant will provide comprehensive support to the Chief Property and Retirement Living Officer, ensuring seamless day-to-day operations and strategic initiatives. This role is critical in maintaining the highest standards of administrative support, allowing the Chief Property and Retirement Living Officer to focus on key...
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Perth, Western Australia Amana Living Full timeAbout Amana LivingAmana Living is a leading provider of aged care services in Western Australia, with a rich history dating back to 1962. Our mission is to enable older people to maintain their individuality and live a fulfilling life, while our values of compassion, collaboration, curiosity, inclusion, and trust guide our actions.The RoleWe are seeking an...
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Perth, Western Australia Amana Living Full timeAbout Amana LivingAmana Living is a leading provider of aged care services in Western Australia, with a rich history dating back to 1962. Our mission is to empower older individuals to maintain their independence and live fulfilling lives.Job SummaryWe are seeking an experienced Executive Assistant to provide comprehensive support to our Chief Property and...
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Perth, Western Australia Amana Living Full timeAbout the RoleThe Executive Assistant will provide comprehensive support to the Chief Property and Retirement Living Officer, ensuring seamless day-to-day operations and strategic initiatives. This role is critical in maintaining the highest standards of administrative support, allowing the Chief Property and Retirement Living Officer to focus on key...
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Perth, Western Australia Amana Living Full timeAbout the RoleThe Executive Assistant will provide comprehensive support to the Chief Property and Retirement Living Officer, ensuring seamless day-to-day operations and strategic initiatives. This role is critical in managing the Chief's diary, email, and correspondence, as well as coordinating meetings, events, and projects.Key ResponsibilitiesDiary and...
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Perth, Western Australia Amana Living Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to our Chief Property and Retirement Living Officer. This is a full-time position working from our Head Office in Subiaco.Key ResponsibilitiesDiary and email management: Receive, prioritize, organize, and action meeting requests from...
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