Administrative Support Specialist

5 days ago

Coffs Harbour City Council, Australia beBeeAdmin Full time $62,769 - $78,621

We are seeking a skilled Administrative Support Specialist to be the backbone of our operations team.

About the Role

This is an exciting opportunity for a highly organized and detail-oriented individual to provide administrative support to our team members. As an Administrative Support Specialist, you will be responsible for managing the day-to-day activities of the office, ensuring smooth operations, and providing exceptional support to our team.

You will have the opportunity to work with various stakeholders, including engineers, project managers, and senior leadership. Your excellent communication skills and ability to multitask will enable you to effectively manage multiple priorities and meet deadlines.

Key Responsibilities:

  • Provide front-of-house support, including reception, calls, emails, and client visits
  • Coordinate meetings, travel arrangements, and logistics
  • Offer engineering and project support: document management, reporting, and data entry
  • Liaise with the accounts team on invoicing, receipting, and client billing queries
  • Assist with onboarding and offboarding processes, team events, and internal initiatives
  • Contribute to process improvements in Business Support systems and processes
  • Maintain a safe and tidy workspace, adhering to WHS guidelines

You will have access to opportunities for growth and development within our organization, and we will provide support to help you achieve your career goals.

To succeed in this role, you should possess:

  • Excellent computer skills and proficiency in Microsoft Office
  • Strong Excel and Word experience
  • Able to work collaboratively as part of a team
  • Ability to work under pressure, prioritize tasks, and meet deadlines
  • Demonstrate professionalism, objectivity, and accountability in all work matters
  • High attention to detail and strong interpersonal skills
  • Excellent written and verbal communication skills
  • Initiative and great time-management skills
  • A positive and solutions-focused mindset

We offer a competitive salary package, annual reviews, paid parental leave, and a range of benefits that reflect our commitment to supporting our employees' well-being and career growth.

Benchmarked salary package with annual salary reviews.

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