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Administrative Support Professional

1 month ago

Sydney, New South Wales, Australia Optimal Recruitment Full time

Company Overview:

Australia's largest photographic retailer is seeking a highly organised and motivated Personal Assistant to join their welcoming team at their head office on the Northern Beaches of Sydney. With over 35 years of experience and 50 stores nationwide, this company is a leader in the photography industry.

About the Role:

This is an excellent opportunity for a driven and detail-oriented individual to provide essential administrative support to the General Manager's Office. As a key member of the team, you will be responsible for ensuring the smooth operation of the office, managing communications, and providing technical support to colleagues.

Key Responsibilities:

  • Office Management: Ensure the office operates efficiently and effectively, maintaining a high level of organisation and productivity.
  • Communication: Act as the primary point of contact for all incoming communication, including screening and prioritising calls and emails.
  • Scheduling: Manage the General Manager's calendar, schedule appointments, meetings, and travel arrangements.
  • CORRESPONDENCE: Prepare and distribute correspondence, reports, and presentations.
  • Microsoft SharePoint Administration: Manage communications and document control using Microsoft SharePoint 365.
  • Record Keeping: Maintain and update office records, including confidential files and documents.
  • Document Preparation: Assist in preparing and reviewing documents, contracts, and agreements.
  • Internal Communications: Coordinate internal communications on behalf of the General Manager, ensuring timely and accurate dissemination of information.
  • Liaison: Liaise with various departments and external stakeholders to gather information, resolve inquiries, and facilitate smooth communication channels.
  • Meeting Coordination: Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
  • Event Planning: Assist in organising company events, conferences, and team-building activities.
  • Technical Support: Provide technical support and guidance to colleagues regarding Microsoft Office applications, troubleshooting any issues that may arise.

Requirements:

  • Experience: Proven experience as a Personal Assistant, Office Assistant, or in a similar administrative role.
  • Skills: Excellent organisational and time management skills, with the ability to prioritise and multitask effectively.
  • Communication: Strong verbal and written communication skills, with keen attention to detail.
  • Technical Skills: Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint 365) with strong skills in document control, formatting, data analysis, and presentation creation.
  • Confidentiality: Ability to maintain confidentiality and handle sensitive information with discretion.
  • Interpersonal Skills: Strong interpersonal skills to interact with individuals at all levels within the organisation.
  • Professionalism: A high degree of professionalism and integrity in dealing with internal and external stakeholders.
  • Adaptability: Flexibility and adaptability to work in a fast-paced, dynamic environment.
  • Problem-Solving: Resourcefulness and problem-solving aptitude to tackle challenges independently.
  • Attitude: Positive, collaborative, and solution-focused attitude.

Benefits:

  • Salary: $60,000 - $80,000 per annum
  • Benefits: Competitive salary with amazing benefits, including staff discounts and great social events.
  • Growth Opportunities: Genuine career progression opportunities.
  • Location: Great office location with onsite parking available.