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Executive Assistant
2 months ago
MinterEllison is seeking a highly skilled and experienced Executive Assistant to join our Sydney-based team on a full-time basis for a 12-month contract. As a key member of our Workplace practice, you will provide exceptional support to a team of lawyers, ensuring the smooth operation of our office and contributing to the delivery of high-quality services to our clients.
Key Responsibilities- Develop and maintain productive working relationships with key contacts within the firm;
- Manage electronic and hard copy documents and files, ensuring accuracy and confidentiality;
- Coordinate diary management and organization of fee earners, ensuring seamless communication and collaboration;
- Prepare and edit documents, including the use of precedents and new documents, to a high standard;
- Organize and coordinate meetings, ensuring timely and effective communication;
- Monitor emails and respond to telephone calls, providing exceptional customer service;
- Arrange and coordinate interstate travel, ensuring smooth logistics and arrangements;
- Draft and prepare correspondence, documents, and amendments, ensuring accuracy and attention to detail;
- Reconcile corporate AMEX expenses through Concur, ensuring timely and accurate processing;
- Manage high-volume file management, including file opening and closing, electronic and physical filing, and conduct the billing cycle, including end-of-month billing, time recording, and reporting using Elite;
- Manage client billing protocols, ensuring accuracy and compliance;
- Perform other ad-hoc duties as required, demonstrating flexibility and adaptability.
- 2+ years of previous EA or legal secretarial experience, ideally gained in a high-volume and fast-paced environment;
- Excellent prioritization and organizational skills, with the ability to multi-task and manage competing demands;
- Strong understanding of MS Office applications, including Word, Excel, PowerPoint, and other software;
- Ability to prioritize multiple tasks and manage deadlines, ensuring timely delivery and high-quality results;
- Strong client focus and demonstrated ability to form enduring relationships with peers, internal stakeholders, industry experts, and clients;
- Adaptable and flexible nature, with the ability to work in a dynamic and ever-changing environment;
- Ability to deal with confidential information in a discrete manner, maintaining confidentiality and discretion;
- High level of accuracy and attention to detail, ensuring error-free work and high-quality results;
- Ability to clearly and confidently communicate at all levels, both verbally and in writing;
- Proactive approach and high levels of initiative, with a willingness to take on new challenges and responsibilities;
- High level of energy and enthusiasm, with a positive attitude and a commitment to delivering exceptional results.
MinterEllison is one of Australia's largest law firms, with nearly 200 years of business history. We are known for our legal and consulting expertise, as well as our inclusive and authentic character. Our purpose is to create sustainable value with our clients, people, and communities, and we strive to deliver excellence in all that we do. We value excellence, curiosity, and collaboration, and we are committed to providing a supportive and inclusive work environment for all our employees.
How to ApplyWe encourage all applications, including those from people who do not meet the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison. Please submit your CV by clicking on the 'Apply' button. If you are currently a MinterEllison employee, please apply through the internal careers page, which can be accessed via myME. If you would like further information or require any adjustments throughout the recruitment process, please contact us.
