Business Operations Coordinator

1 week ago

Brisbane, Queensland, Australia beBeeExecutiveSupport Full time $100,000 - $120,000

About our organization

We are one of Queensland's most trusted providers of life services across home and residential aged care, mental health, youth support, disability, homelessness, foster care and family.

Our team consists of over 3,000 dedicated and experienced staff, supported by more than 400 generous volunteers, who are there every day for Queenslanders.

The Role

This position involves providing high-quality confidential secretarial and executive support services to the Chief Operating Officers.

The key responsibilities include:

  • Providing administrative support services, including meeting coordination, document preparation, and internal/external communication.
  • Preparing agendas, minutes, and information for meetings in a timely manner.
  • Managing calendars, making and confirming meetings, and ensuring relevant information is prepared.
  • Maintaining effective time management practices, prioritizing appointments, correspondence, and telephone calls.
  • Organizing necessary documents required for discussions, reports, briefing notes, and correspondence.
  • Receiving enquiries and correspondence, initiating and following up on action, liaising with relevant employees and external stakeholders.
  • Communicating with other executive members, government departments, clients, suppliers, and community organizations on behalf of the Chief Operating Officers.
  • Disseminating instructions and advice from the Chief Operating Officers to other staff as requested.
  • Organizing travel, accommodation, and business arrangements, maintaining accurate itineraries and meeting deadlines.

Ideal Skills & Qualifications

We seek a candidate with:

  • A high level of experience providing executive and administrative support.
  • Demonstrated interpersonal and negotiation skills, communication, and relationship management skills with various stakeholders.
  • A proven ability to identify and resolve issues using an innovative approach.
  • Capacity to make a positive contribution to work team performance.
  • Excellent organizational and planning skills in managing competing priorities in a busy environment.
  • Able to undertake research and create professional documentation, such as reports, briefing papers, general correspondence, and executive communications.
  • Familiarity with Microsoft Office suite, including Teams, SharePoint, Word, Excel, Outlook, PowerPoint.
  • A current National Police Check and Covid-19 vaccinations.

What We Offer

We provide:

  • Salary packaging, up to $15,900 per year tax-free.
  • In addition to your tax-free benefit, you can also use up to $2,650 of your pre-tax income to pay for entertainment expenses.
  • Great work-life balance, flexible hours, and hybrid work-from-home model.
  • Ongoing training and support, caring about your personal and professional development.
  • Opportunities to purchase additional annual leave.
  • Employee discounts at leading retailers.
  • An inclusive and accepting not-for-profit atmosphere.

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