Executive Assistant to CFO

2 weeks ago

Sydney, New South Wales, Australia Challenger Full time

About the Role:

This dynamic and multifaceted role as the Executive Assistant to the Group Chief Financial Officer (CFO) at Challenger will require a highly organised, proactive, and personable professional.

As the trusted right-hand support to the CFO, you will be responsible for managing complex schedules, facilitating high-level communications, and maintaining a seamless operations environment.

You will work closely with leaders and teams across the entire Challenger business, as well as liaising with external stakeholders and the CFO's network.

Your key responsibilities will include:

Diary and Calendar Management: Managing the CFO's extensive diary, balancing complex schedules, prioritising key meetings, and ensuring timely allocation of essential reviews and preparation.

Meeting and Event Coordination: Organising internal and external meetings, handling room bookings, preparing agendas, coordinating catering, and following up on action points.

Travel and Logistics: Arranging seamless domestic and international travel, including flights, transfers, and accommodation, while coordinating schedules across multiple time zones.

Expense Management: Overseeing monthly expense reconciliation and processing for the CFO, ensuring timely signoffs and accurate reporting in line with corporate policies.

Email and Communication Management: Proactively managing the CFO's email, prioritising messages, drafting responses, and ensuring all correspondence is handled efficiently.

Executive Admin Support: Providing confidential support to the CFO, including preparing board papers, coordinating materials for executive and board offsites, and analysing data for high-level documents and reports.

Divisional Culture Champion: Fostering a fun, collaborative, and engaged office environment, while organising CFO initiatives to support employee engagement.

To succeed in this role, you will need:

Attention to detail: Meticulousness in all matters, from diary management to email communications and board papers.

Problem-solving skills: Advanced ability to identify risks and issues proactively.

Written communication skills: Strong written communication skills for formal papers, presentations, and corporate communications.

Logistics and coordination: Expertise in coordinating complex schedules and solving logistical challenges.

Financial management: Experience managing financial budgets and overseeing procurement/expenses.

Tech-savviness: Proficiency with tools like Microsoft Office Suite, Teams, and WebEx.

Additional Information: Working at Challenger means being part of a diverse, connected team that values inclusion and diversity of thought, promotes flexible working practices, and is proud to be a Workplace Gender Equality Agency (WGEA) Employer of Choice for Gender Equality.

Job type: Permanent

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