Office Administration Specialist

1 week ago

Sydney, New South Wales, Australia beBeeTeam Full time $80,000 - $85,000
Job Overview

We are seeking an experienced and proactive Team Support Specialist to join our Sydney CBD office. This role is ideal for a highly organised individual who thrives on variety, enjoys being the central point of contact, and can juggle multiple priorities.

You will be working alongside a highly experienced EA/Office Manager, who will mentor and invest in your career growth.

Key Responsibilities:
  • Office Operations – Oversee daily office activities, including supplies and equipment management; act as the main liaison for building management, security providers, and tradespeople; maintain kitchen areas and shared spaces to a high standard; coordinate incoming/outgoing mail and couriers.
  • Reception & Guest Services – Welcome visitors, manage security access, answer incoming calls, and provide exceptional hospitality for meetings including catering, refreshments, and room setup.
  • Meeting & Calendar Management – Manage internal and external meeting room bookings, ensure rooms are presentation-ready, and provide basic technical support and troubleshooting during meetings.
  • Administrative Assistance – Deliver day-to-day admin support such as document preparation, printing, binding, and updating shared records and databases; assist with staff onboarding including welcome packs and Health & Safety inductions.
  • Health, Safety & Compliance – Act as Fire Warden, manage evacuation procedures, and ensure Health & Safety standards are upheld across the office.
  • Event Coordination – Organise logistics for board meetings, team gatherings, and internal events; book venues, arrange catering, and manage RSVPs to ensure smooth execution.
  • Ad Hoc Support – Assist the Office Manager and wider team with projects and initiatives as needed, taking ownership of tasks and ensuring deadlines are met.
Requirements
  • Previous experience in an administrative or coordinator role
  • Strong organisational skills and ability to multitask
  • Confident communication and interpersonal skills
  • Proficiency in Microsoft Office Suite
  • A proactive, detail-oriented, and solutions-focused attitude
  • Willingness to be office-based five days a week

This is an excellent opportunity for a motivated professional who enjoys variety, ownership, and being at the heart of a collaborative team environment.

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