Executive Support Specialist

23 hours ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $89,142 - $97,717
Job Opportunity: Executive Support Specialist

We are seeking an exceptional individual to join our team as an Executive Support Specialist. This key role will provide high-level administrative support to senior leaders, including diary management, travel arrangements, and workflow coordination.

  • Provide high-level daily administrative support to senior leaders, ensuring seamless day-to-day operations.
  • Prepare and manage confidential documents, reports, and correspondence, maintaining the highest level of professionalism.
  • Interpret and apply organizational policies and procedures, ensuring compliance with legislative and procedural requirements.
  • Record and distribute meeting minutes, providing summaries of briefings as directed by senior leaders.
  • Manage and maintain calendars, ensuring accuracy and timeliness of key dates and events.
  • Handle administrative tasks related to school purchases, including reconciliation of statements and management of supporting documentation.
  • Assist senior leaders with staff absences by maintaining absence registers, booking relief staff, and managing entries in payroll systems.
  • Coordinate and manage key school events such as awards ceremonies, graduations, and parent-teacher interviews.
Key Responsibilities:
  • Collaborate with teaching staff and student services teams to produce and distribute consent forms for excursions.
  • Provide support for additional school events, including certificate creation, bookings, and other administrative tasks as required.

The ideal candidate will be a motivated, detail-oriented professional with excellent communication skills and a strong commitment to supporting executive leadership. They will be highly organized, structured, and adaptable, with the ability to manage both high-level responsibilities and day-to-day tasks with efficiency and professionalism.

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