Finance Operations Coordinator

2 days ago

Hobart, Tasmania, Australia beBeeFinancing Full time $65,000 - $85,000
Job Description:

The Finance Operations Coordinator plays a vital role in supporting the financial functions of the business by ensuring timely and accurate processing of accounts payable transactions.

This position provides critical financial and administrative support to colleagues, clients, and stakeholders, contributing to the smooth functioning of the finance team.

About the Role:

This role is responsible for managing end-to-end accounts payable processes, maintaining vendor records, performing daily bank reconciliations, and assisting with invoice and payment-related enquiries.

Key Responsibilities:
  • Manage full-function accounts payable and accounts receivable processes
  • Perform daily bank reconciliations and produce reports
  • Process payment runs including EFTs, BPAY, and international payments
  • Validate and process payment requests via Zycus
  • Monitor CommBiz daily to confirm payment authorisations
  • Send remittance advices on the day of payment
Vendor Management:
  • Confirm bank details for all new vendors and updates to existing vendor records
  • Maintain accurate vendor files, including contact details and payment terms
  • Escalate any suspicious transactions or changes to the Manager – Accounts Payable or Head of Finance Operations
Administrative & Operational Support:
  • Monitor the Finance inbox and respond to queries within agreed service levels
  • Support the Travel Coordinator with relevant financial and administrative tasks
  • Assist internal stakeholders with invoice uploads and enquiries related to Zycus
  • Review approved invoices daily to identify and resolve any integration issues
  • Open and distribute incoming mail on a daily basis
General Duties:
  • Ensure all tasks are completed with a high level of accuracy and attention to detail
  • Collaborate effectively with team members and other departments to support finance operations
Required Skills and Qualifications:
  • Fundamental understanding of financial principles and practices
  • Excellent organisational, analytical, and problem-solving skills
  • Strong communication and interpersonal skills
Benefits:
  • Opportunity to work in a dynamic and supportive environment
  • Professional development and growth opportunities
  • Competitive salary and benefits package
Others:

Please note that this role requires a strong attention to detail, excellent organisational skills, and the ability to work independently as well as part of a team. The successful candidate will be highly motivated, proactive, and able to adapt to changing priorities and deadlines.

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