Administrative Support Specialist

1 week ago

Brisbane, Queensland, Australia beBeeExecutive Full time $71,150 - $78,851
Job Title: Executive Services Officer

The position of Executive Services Officer plays a pivotal role in providing high-level administrative support to the leadership team at Yeronga State High School.

  • Key responsibilities include diary management, travel arrangements, and workflow coordination for the Principal and Deputy Principals.
  • The successful candidate will be responsible for preparing and managing confidential documents, reports, and correspondence.
  • Interpretation and application of departmental and school policies is essential, ensuring compliance with legislative and procedural requirements.
  • Accurate recording and distribution of meeting minutes, along with summaries of briefings as directed by the Principal, are crucial tasks.
  • Effective management and maintenance of the school calendar, including accuracy and timeliness of key dates and events, is vital.
  • School purchases using the corporate card must be handled efficiently, including reconciliation of statements and management of supporting documentation.
  • Assistance with teacher absences involves maintaining the absence register, booking relief staff, and managing entries in Tracer for payroll purposes.
  • Coordinating and managing key school events such as Awards Night, Graduation, ANZAC Day Ceremony, Open Day, and Parent-Teacher Interviews requires strong organisational skills.
  • Collaboration with teaching staff and the Student Services team to produce and distribute consent forms for excursions is essential.

This opportunity presents a dynamic chance for a proactive professional with strong organisational and communication skills to contribute to a vibrant and inclusive school environment.

The ideal candidate will possess excellent time management skills, be highly organised, and be able to work effectively in a fast-paced environment.

Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position.

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