Audio Visual Event Coordinator

2 weeks ago

Melbourne, Victoria, Australia beBeeCoordinatorevent Full time $75,000 - $80,000
Event Project Manager

This is an exciting opportunity to join a fast-paced environment where no two days are the same.

You'll be responsible for coordinating technical crews and managing logistics for various audio-visual projects.

Your role will be key in ensuring stress-free and successful outcomes.

Crew Management

  • Schedule and book internal and freelance crew members for all projects and events
  • Maintain a database of crew availability, skills, and certifications
  • Act as the main point of contact for the crew regarding scheduling, travel, and logistics
  • Manage crew timesheets and reports for payroll and project billing
  • Oversee crew training sessions and ongoing recruitment

Logistics & Equipment Coordination

  • Coordinate allocation, preparation, and transport of AV equipment
  • Work with the warehouse team on freight, testing, and loading gear
  • Manage vehicle bookings and routing for equipment and crew transport
  • Handle cross-state logistics including flights and accommodation

Communication & Administration

  • Partner with account managers to ensure smooth client service post-sale
  • Build and maintain strong client relationships pre- and post-event
  • Resolve logistical or scheduling issues proactively
  • Maintain accurate records, including budgets, run sheets, bookings, and expenses
  • Provide general operational and administrative support

About You

  • A background in the events or AV industry is required
  • You must be highly organized with excellent attention to detail
  • Strong communication skills to build relationships with crew and clients
  • A proactive problem-solver who thrives in fast-paced environments

Why Apply

  • Work with a creative team delivering standout AV experiences
  • Exposure to diverse industries and high-profile events
  • An opportunity to shape crew operations and make a meaningful impact
Seniority Level
  • Associate
Employment Type
  • Full-time
Job Function
  • Project Management, Sales, and Public Relations
  • Events Services, Audio and Video Equipment Manufacturing, and Equipment Rental Services

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