Senior Office Administrator

2 weeks ago

Adelaide Canberra, Australia beBeeFacilitiesManager Full time $85,000 - $115,000

About this Role

This is a key leadership position within our organisation, responsible for overseeing the facilities management of our Adelaide and Canberra Offices. The successful candidate will ensure compliance with Defence Industry Security Program (DISP) and Defence Security Principles Framework (DSPF) requirements.

The Facilities Manager will be accountable for:

  • Maintaining facilities to a high standard, including HVAC, plumbing, electrical systems, tag & test, and general maintenance.
  • Developing and implementing maintenance programs and schedules to avoid downtime and maximise the lifespan of company assets.
  • Ensuring compliance with Work Health and Safety and environmental regulations, managing workplace safety protocols, and handling emergency preparedness.
  • Conducting regular risk assessments and safety audits to identify hazards and ensure compliance with legal and industry standards.
  • Managing operational budgets and resources, optimising processes to reduce costs, and supporting strategic goals through effective allocation of space, equipment, and services.
  • Managing relationships with suppliers and contractors, negotiating Service Agreements, quotes, and contracts, and ensuring compliance with organisational standards and legal requirements.
  • Managing AGSVA security clearance vetting for individuals, including new applications, existing clearances, DCAC applications, and ensuring compliance with all relevant policies, guidelines, and legislation.
  • Managing access control systems, visitor management, and contractor compliance, ensuring secure handling of sensitive information and equipment.
  • Ensuring sensitive information is handled and protected in line with security protocols and government policies, using secure systems for managing clearance information.
  • Leading and supervising facilities and administrative staff, providing training, performance evaluations, and professional development.

About You

  • You have proven experience in facilities management and security operations, ideally within the Defence or a similarly regulated industry.
  • You have knowledge of Australian Defence security regulations, including the Defence Industry Security Program (DISP), Defence Security Principles Framework (DSPF) and other Defence-specific security protocols and relevant legislation.
  • You have experience in managing physical office spaces and coordinating maintenance and safety compliance.
  • You have demonstrated ability to manage multiple tasks and projects effectively, with strong organisational and problem-solving skills.
  • You have excellent communication and stakeholder management skills, with experience coordinating with external vendors and contractors.
  • You have experience and/or interest in Integrated Logistics Support (ILS).
  • You hold a current or reinstatable Australian Defence security clearance (minimum NV1 level).

Please note that you must be an Australian Citizen with the ability to obtain and maintain an Australian Federal Government Security Clearance.

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