Office Operations Manager

2 days ago

Whittlesea, Australia beBeeCoordinator Full time $15,900

The role of an Office Coordinator is pivotal in maintaining the day-to-day operations of a workplace. This entails providing a welcoming and professional environment for employees and visitors, as well as assisting with room bookings, office equipment, supplies, maintenance, and cleanliness.

Key Responsibilities:
  • Office Environment Oversight: This involves overseeing the office space, including building access and office communications.
  • Coordination of Administrative Tasks: This includes coordinating reception, stationery, mail, couriers, and other administrative procedures.
  • Room Bookings and Scheduling: The Office Coordinator is responsible for scheduling room bookings as required.
  • Customer Service: Welcoming clients, visitors, and internal employees is a key aspect of this role.
  • Maintenance and Inventory Management: Maintaining office equipment and inventory, including kitchen and bathroom supplies, is crucial.
  • Event Support: Supporting events, meetings, and conferencing needs is also a part of this role.
  • Onboarding: Onboarding new starters with IT, including assigning equipment and seating arrangements, is a critical task.
  • Process Improvement: The Office Coordinator is expected to identify opportunities for process improvement initiatives.
  • Administrative Support: Providing ad hoc administrative support is also a key responsibility.
Requirements:
  • Relevant Qualifications or Experience: The ideal candidate will possess relevant qualifications or equivalent industry experience.
  • Work Experience: A minimum of 3 years' experience in a similar office environment is required.
  • Organizational Skills: Strong organisational and time management skills are essential.
  • Communication Skills: Excellent verbal and written communication abilities are necessary.
  • Technical Skills: Proficiency with MS Word and MS Excel is a must.
  • Professionalism: A strong sense of discretion and professionalism is expected.

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