Senior Project Office Support Specialist

6 days ago

Sydney, New South Wales, Australia beBeeAdministrator Full time $200,000 - $250,000
Project Support Specialist Opportunity

This is an exciting opportunity to join a high-performing project team as a senior office support specialist. As the face of the project office, you will provide critical administrative and site support to a collaborative team.

Key Responsibilities:
  • Deliver high-level administrative support to the project and leadership teams.
  • Prepare, format, and distribute reports, correspondence, and internal communications.
  • Take accurate meeting minutes and ensure timely distribution of action items.
  • Set up and manage onboarding processes for new starters (including desk/IT setup).
  • Maintain and manage document control registers, filing systems, and shared inboxes.
  • Raise and process purchase orders and invoices.
  • Order and maintain office supplies, PPE, and other essential equipment.
  • Assist in event coordination, team meetings, and small onsite functions.
  • Liaise with various departments to ensure smooth flow of information across the project.
About You:
  • Proven 2 years experience in a senior administrative or office coordinator role, ideally in a project-based or construction environment.
  • Confident, proactive, and capable of working independently in a fast-paced setting.
  • Strong communication and organisational skills with exceptional attention to detail.
  • Comfortable managing multiple competing priorities with professionalism and a positive attitude.
  • Proficient in MS Office and general office systems.
  • Immediately available and able to commit to the full contract period.

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