Corporate Operations Coordinator

4 days ago

Melbourne, Victoria, Australia beBeeCoordinator Full time $120,000 - $170,000

Job Opportunity

This role is designed to support the country management team in managing multiple projects smoothly and efficiently.

The ideal candidate will have a broad range of skills, including project management, coordination, communication, and problem-solving.

Key Responsibilities:

  • Support Projects by coordinating, monitoring and summarizing progress of projects.
  • Prepare minutes and reports, create power point slides for upper management drive progress thru follow-up action items with functional leads.
  • Evaluate project success criteria and identify areas for improvement.
  • General office coordination duties (Sydney and Melbourne):
    • Main point of contact for serviced office reception and management teams.
    • Order office badges for new employees and contractors screen and manage incoming calls, mail and deliveries directed from serviced office reception.
    • Prepare outgoing mail, parcels, couriers responsible for implementing and maintaining all office related procedures.
    • Ensure office space and meeting room is kept tidy and presentable procure and maintain adequate supplies for the office.
    • Key contact for key service providers such as Travel, Communications, Insurance etc.
  • Facilities maintenance support (Sydney and Melbourne):
    • Collaborate with facilities team & serviced office team on building maintenance, ensuring the good state of all office furniture and premises, and reporting all material deficiencies & timely follow up on repairs.
    • Undertake and coordinate building safety requirements including fire warden and evacuation training and procedures.
    • Coordinate with suppliers and services providers for all tenant maintenance responsibilities and office equipment work closely with IT Support in relation to communication, security, workstation, and office equipment systems.
  • Meetings and events coordination: Organise and/or support the organisation with general meetings, townhalls, offsites etc. book conference rooms and available offices for meetings assist video call preparation and IT devices fully functioning.
  • Administration support: Attend to and assist staff with general administration tasks and requests coordinate with IT and assist staff with the creation and maintenance of SharePoint sites set up and maintain various corporate subscriptions help to guide and support staff with IT, HR, Finance and Contract Management related policies, procedures and online forms provide contract/agreement support, including local filing, tracking and local/global coordination and notification welcome new staff members and assist them with onboarding requirements.

Requirements:

The ideal candidate will have a high degree of initiative, self-direction and collaboration is required. A high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility, and adaptability is critical to success in this position.

Benefits:

This role offers a challenging and rewarding career opportunity in a dynamic organization.

Others:

Please note that this role requires a high level of confidentiality and discretion.

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