Strategic Operations Coordinator

4 days ago

Melbourne, Victoria, Australia Global Retail Brands Australia Full time

We are seeking a highly skilled Executive Assistant to support the Deputy CEO of Global Retail Brands Australia, a leading specialty kitchenware and homewares retailer. Reporting directly into the Deputy CEO, this role requires a professional who excels in managing complex schedules, coordinating high-level meetings, and handling confidential information with discretion.

About the Role:

This is an exciting opportunity for a motivated Executive Assistant to thrive in a dynamic, fast-paced environment where you will play a key role in supporting strategic initiatives. As the primary point of contact between the Deputy CEO and internal/external stakeholders, you will be responsible for providing administrative support, including calendar management, travel arrangements, and correspondence handling.

Key Responsibilities:

  1. Provide high-level administrative support to the Deputy CEO, including calendar management, travel arrangements, and correspondence handling.
  2. Act as the primary point of contact between the Deputy CEO and internal/external stakeholders.
  3. Prepare reports, presentations, and briefing materials for meetings.
  4. Coordinate and facilitate meetings, including agenda preparation, minutes taking, and follow-ups on action items.
  5. Manage confidential and sensitive information with discretion.
  6. Assist with special projects, research, and strategic initiatives as required.
  7. Liaise with other departments and executive assistants to ensure smooth workflow and communication.
  8. Handle expense reporting and budget tracking for the Deputy CEO's team.
  9. Support event planning and execution for corporate events, board meetings, and leadership meetings.
  10. Undertake ad-hoc tasks and duties as assigned by the Deputy CEO.
  11. Occasional interstate travel for retail operation requirements.

About You:

  1. Bachelor's degree in business administration, communications, or a related field preferred.
  2. Proven experience as an Executive Assistant, ideally supporting C-suite executives.
  3. Exceptional organisational and time-management skills.
  4. Strong written and verbal communication skills.
  5. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other business productivity tools.
  6. Ability to work independently, exercise sound judgement, and prioritise tasks effectively.

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