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Comprehensive Support Specialist
3 weeks ago
As the Personal Assistant, you are responsible for providing comprehensive and proactive support to senior executives. This role requires exceptional research and organisational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism.
Key Responsibilities include:
• Conducting thorough research on various topics, such as travel destinations, market trends, and industry best practices.
• Specialising in destination research, considering factors such as climate, culture, safety, travel restrictions, and emerging trends.
• Preparing detailed reports, presentations, and summaries based on your research findings.
• Conducting in-depth research and data collection, analysing data from multiple sources to provide actionable insights and recommendations.
• Arranging and managing travel itineraries, including flights, accommodation, ground transportation, and necessary travel documentation.
• Ensuring travel plans are well-organised and optimised to minimise disruptions.
• Developing customised travel itineraries that align with the CEO's preferences and interests, including a day-by-day breakdown of activities, accommodations, and transportation options.
• Assisting with passport, visa, and vaccination requirements, if necessary, and providing the CEO with necessary travel documents.
• Facilitating effective communication between the CEO and internal/external stakeholders, including clients, senior executives, and employees.
• Assisting the CEO in tracking and managing expenses, processing invoices, preparing liquidations and reimbursements, and handling financial documentation.
• Helping organise company-wide events, conferences, and corporate functions, as well as attending and supporting these events as needed.
• Assisting with day-to-day Office and HR functions and duties, staff onboarding, recruitment, and other tasks as assigned by the CEO and Office and HR Manager.
• Key Skills and Qualifications include:
• Bachelor's degree in business administration, management, or a related field is preferred.
• Proven experience (10+ years) as a Personal Assistant or in a similar executive support role, preferably supporting C-level foreign executives.
• Excellent communication skills, both verbal and written, with a keen eye for detail.
• Proficiency in using productivity tools and software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management applications.
• Strong organisational and time management abilities, with the capability to multitask effectively and meet deadlines.
• Discretion and the ability to handle confidential and sensitive information with utmost integrity.
• Proactive and resourceful approach, with the capacity to anticipate needs and act independently.
• Excellent research skills and attention to detail.
• A positive attitude, a strong work ethic, and the ability to work collaboratively with a diverse team.
