Senior Administrative Officer

6 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $70,000 - $95,000
Job Overview

This role suits someone who is highly responsive, professional, and confident in engaging with both internal and external stakeholders.

You will act as the key point of contact in the absence of the Executive Support Administrator, while managing diaries, coordinating travel, processing invoices, and supporting event planning.

Key Responsibilities Include:
  • Purchase Order Management: To manage purchase orders from creation to finalisation, ensuring timely delivery of goods and services.
  • Liaise with Sydney staff to process all invoices, from creation, service entry, and goods receipt.
  • Submit processed invoices to Accounts Payable and maintain organised records for easy retrieval and respond to all invoice queries in a timely manner.
  • Assist in the creation of new vendors and ensure their details are accurate and up-to-date.
  • Administration Assistance to EA to CEO / CFO: Provide administrative support to the Executive Assistant to the CEO and CFO, including diary management, correspondence, and data entry.
  • Act as the point of contact for the Group CEO and Group CFO during the EA's absence.
  • Coordinate ordering and delivery of catering as required.
  • Assist with reception duties in the absence of the receptionist.
  • Administration Assistance to Company Secretary, Head of Legal and Head of Corporate Affairs: Provide administrative support to the Company Secretary, Head of Legal, and Head of Corporate Affairs, including document preparation, filing, and data entry.
  • Assist with administrative tasks including printing, binding, and catering arrangements.
  • Manage and coordinate all travel bookings and requirements.
  • Assist with Concur expense submissions and invoice processing.
  • Event Coordination: Support the planning and execution of internal events such as Christmas parties, morning teas, lunches, and office drinks for the Sydney office.
Requirements

To succeed in this role, you'll need exceptional time management and organisational skills, along with a keen eye for detail.

You will thrive on building strong, trusted relationships with the executive team, and take pride in being a reliable and proactive member of your role.

  • Higher School Certificate.
  • Office Administration, diary and travel management experience.
  • Knowledge of Microsoft Office.
  • Purchase Order Management experience (preferred).
  • SAP Procurement experience (preferred).
  • Excellent communication and interpersonal skills.
  • Professionalism & confidentiality.
Benefits
  • Flexible Work - we understand that there is life outside of work which is why we are committed to providing a flexible work environment.
  • Free products, staff allowance and substantial discounts on all our amazing product ranges.
  • We are united by a core set of values that we live and breathe each day - Integrity, Collaboration, Innovation, Community.
  • Benefits program - Access to several initiatives, including benefits such as discounts across gym memberships, Bupa Health insurance, travel and employee referral program.

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