Executive Support Officer Role

2 days ago

Melbourne, Victoria, Australia beBeeAdministration Full time $85,000 - $95,000
Administrative Support Specialist

The Curriculum and Teaching Practice Division is seeking a highly organized and proactive Administrative Support Specialist to provide high-level administrative support to the Executive Director.

Key Responsibilities:
  • Diary Management: Manage the Executive Director's diary, including scheduling meetings, booking meeting rooms and video conferencing facilities, and preparing meeting papers.
  • Correspondence Coordination: Coordinate and track incoming and outgoing briefings and correspondence to ensure timely action and accurate record keeping.
  • Administrative Support: Provide high-quality administrative support across a range of corporate service functions.
  • Stakeholder Liaison: Liaise effectively with internal and external stakeholders.
  • Team Environment: Foster and maintain positive, professional relationships to support a collaborative team environment.
Desirable Qualifications:
  • Proven experience in executive support administration, preferably in a senior leadership context.
  • Previous experience working within the Victorian Public Sector or another government environment will be highly regarded.
  • Strong proficiency in managing confidential information, meeting deadlines, and delivering high-quality outcomes.
About the Department:

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.

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