Strategic Procurement Professional

The Procurement Specialist will work collaboratively with key stakeholders to ensure the effective management of procurement activities, focusing on value for money, transparency, and probity compliance.

This role involves coordinating tender administration services, developing and maintaining professional relationships with internal clients, vendors, and staff, and ensuring that procurement services are responsive to current and future needs.

The Procurement Specialist will also oversee the Panel Management System and administration, as well as contribute to the continual improvement of processes and procedures in the Procurement area.

• Procurement and Sourcing:
  • Manage procurement activities in collaboration with key stakeholders, addressing risk, probity, and transparency requirements.
  • Coordinate tender administration services, including publishing tenders and compliance.
  • Develop and maintain professional relationships with internal clients, vendors, and staff to ensure procurement services are responsive to current and future needs.
  • Oversight of the Panel Management System and administration as required for quotation process and establishment of new panel arrangements.
  • Contribute toward the continual improvement of processes and procedures in Procurement area.
• Contract Management:
  • Management of contracts, including periodical performance reviews, audits, variations, disputes resolution, close out reports, and contract management tasks.
  • Monitor and advise on financial, contract management, and procurement systems compliance, in accordance with Council Policies and procedures.
  • Negotiate and consult with internal stakeholders regarding procurement compliance within the required timeframes.
• Purchasing / Financial:
  • Provide training and support to staff on processes and procedures associated with purchasing (including policy, procedures, templates, intranet tools, and systems).
  • Development of contractual facilities for ongoing purchases understanding order arrangements, panels, and direct supplier contracts. Support the business in accessing and using these arrangements.
  • Reporting on Procurement Exemptions (including trends) and purchasing activities with the potential to breach policy.
  • Support the periodical auditing of purchasing activities.
• Data and Records Management:
  • Manage the maintenance of relevant databases ensuring information is accurate, stored correctly, and accessible.
  • Assist in the maintenance of files whether electronic and/or hardcopy to ensure full audit compliance.
  • Monitor and administer relevant Council contractor insurance Certificates of Currency to ensure that appropriate insurance coverage is held and maintained.

• Minimum of 5 years' experience in a procurement role.
• Advanced knowledge of strategic sourcing processes including market analysis, tendering, and evaluation.
• High level of numeracy and accuracy.
• Sound knowledge of probity, risk management, and relevant legislation relating to contract conditions.
• Advanced knowledge of contract and commercial law, and general conditions of contract.
• Able to undertake the Procurement process and provide guidance to internal stakeholders for medium/high-risk sourcing.
• Engaging in the evaluation and implementation of new procurement processes and systems.
• Accurate processing of data input and systematic filing of all related documents.
• Sound knowledge of the tendering and contract management process specifically to achieve probity compliance.
• Understanding of strategic procurement options available to the organization.
• Well-developed negotiation skills with demonstrated experience in achieving value for money outcomes.
• Excellent verbal and written communication skills.
• High-level time management skills to prioritize competing deadlines.
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