Projects & Maintenance Support Officer - Operations Specialist

4 weeks ago

Parramatta, New South Wales, Australia Ventia Full time

Projects & Maintenance Support Officer Role

We are seeking a detail-oriented professional to join our team as a Projects & Maintenance Support Officer. As a key player in our organization, you will be responsible for ensuring seamless operations across various functions.

Key Responsibilities:

Accounts Payable / Workflow Management / Asset Management / Supplier Management:

  • Prepare the monthly Work Order report from JDE for the Clyde, Parramatta, and Gore Bay terminals.
  • Download monthly work orders from JDE and print hard copies for the terminals.
  • Scan and upload signed-off monthly work orders into JDE.
  • Maintain physical copies in appropriate folders and keep yearly records.
  • Coordinate with the Maintenance Manager and Supervisors to ensure timely completion of work orders (especially safety-critical ones) in JDE.
  • Create Corrective Work Orders & Administrative Work Orders as needed.
  • Process Purchase Order requests for the Maintenance Team by using provided email templates.
  • Follow up to ensure Purchase orders are processed or obtain necessary approvals.
  • Process Purchase orders requests for the Projects team through JD Edwards.
  • Handle Goods receipting & Value of Work requests through JDE for Projects.
  • Coordinate requests to add suppliers to JDE by liaising with the offshore team and obtaining required information.
  • Create Assets Updates and Creation (AUC) forms to manage asset additions, deletions, and modifications in JDE, collaborating with the R&I team and Finance.

Document Control for Engineering Drawings using Meridian:

  • Process requests to upload new Engineering drawings/documents or new revisions.
  • Ensure accurate metadata for drawings.
  • Assist stakeholders in finding and retrieving drawings, using DWG viewer to convert to PDF if necessary.
  • During the transition to new software (anticipated in October 2024), create metadata sheets and organize all drawings systematically.

Waste Management:

  • Maintain the Waste Tracking report.
  • Coordinate with Waste Collection Companies and use JDE to obtain invoices and transfer certificates for Waste tracking.
  • Submit the Waste Tracking report to stakeholders quarterly.
  • Communicate with Waste collection Companies via email to schedule waste collection from the Clyde and Parramatta sites.
  • Follow up to ensure bins are collected promptly.

Why Join Us?

We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds. We are enriched by the diverse experiences, talents, and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in.

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