Operations Administrator

1 week ago

Gold Coast, Queensland, Australia beBeeAdministrative Full time $46,460 - $81,920
Job Description

We seek an experienced Administrative Assistant to join our team. The successful candidate will provide exceptional support to our Finance Manager, ensuring the smooth operation of our finance department.

  • Fortnightly Payroll of 50 staff - assist with payroll and superannuation processing and enquiries
  • Accounts Payable and Receivable Processing and resident enquiries
  • Bank and Credit Card Reconciliations
  • Preparation/Lodgement of BAS and Payroll Tax
  • Weekly liaison with External Accounting Support
  • Monthly Financials Reporting to Managing Director
  • Liaising with other Village Departments for cross-over functions
  • Share general functions of filing and archiving
Required Skills and Qualifications
  • Proficiency in Xero accounting software is essential
  • Strong Microsoft Office Excel skills
  • A solid understanding of accounting principles
  • Ability to work with current processes and offer improvements for efficiency
  • Strong attention to detail, excellent time management, and organizational skills
  • Ability to work within a multi-entity environment
Benefits

This role offers a unique opportunity to work in a dynamic and supportive environment. The successful candidate will have the opportunity to develop their skills and contribute to the success of our finance department.

Other Responsibilities

The successful candidate will be required to perform various tasks, including but not limited to:

  • Management of Bank Accounts for all RV Entities. Liaise with Bank Manager for general banking issues.
  • Daily cash position summary for Managing Director, Exit Entitlement Summary review for Legal Dept.
  • Journal creations and processing, Village Leasing spreadsheet maintenance.
  • Liaise with all area managers and Care Services Team Coordinator on all financial village issues.
  • Review AR/AP with clerk to address outstanding receipts/payments, ATO ASIC/ABN updates for all entities.
  • Quarterly financial reports for village, RV Insurance Policies, Management Work Cover QLD Policies.
  • Retirement village budget, Work with external auditors for financial audit, Quantity Surveyors Report Yearly.
  • Prepare company tax workpapers and journals, RV Contractor Agreements for permanent services.
  • Rentals Management
  • CPI Increase as per contract
  • Residents Fees CPI increase, Capital purchases, and depreciation of assets.
  • Discuss strategic financial management with directors, discussing implementing new accounting procedures.
  • Spot attendance at Resident Committee Meetings and Annual General Meeting.
  • Liaise with the Department of Housing for RVA financial issues
  • Liaising with Builders on new constructions, with GCCC for rates rebates, with RV legal counsel as required.
  • Management insurance claims for the plant, equipment, and general village issues

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