Travel Coordinator

2 weeks ago

Perth, Western Australia beBeeTravel Full time $89,464 - $96,043
Travel Operations Specialist

We are seeking a skilled Travel Operations Specialist to join our team. This role will be responsible for managing travel arrangements, overseeing office operations, and ensuring smooth functioning.

This unique position combines the responsibilities of coordinating travel and managing day-to-day office activities. The successful candidate will report directly to the Operations Manager and work on a part-time basis (3 days per week).

The key accountabilities of this role include:

  • Organizing and managing travel itineraries for employees, including flights, accommodations, and transportation.
  • Assisting with visa applications and other travel documentation as needed.
  • Tracking and maintaining company travel expenses, policy compliance, and generating reports on travel spending.
  • Coordinating with service providers to ensure all travel needs are met.
  • Elevating any travel requests or concerns to the appropriate supervisor or manager.
  • Planning group activities during travel, such as sightseeing or dining at local restaurants.

In addition to travel coordination, the Travel Operations Specialist will oversee daily office operations, including managing supplies, equipment, and facilities. They will also coordinate maintenance and repairs to ensure a safe and functional work environment. As the point of contact for office-related inquiries and issues, the successful candidate will provide excellent support to staff, vendors, and clients.

Required skills and qualifications:

  • Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
  • Communication Skills: Strong verbal and written communication for interacting with staff, vendors, and clients.
  • Technical Proficiency: Familiarity with Microsoft Office Suite and travel management software.
  • Attention to Detail: Ensuring accuracy in travel arrangements and office management tasks.
  • Problem-Solving Skills: Ability to handle unexpected changes in travel plans and office operations.
  • Knowledge of Travel Regulations: Understanding international travel requirements, including visas and passports.
  • Customer Service: Providing excellent support to travelers and employees.
  • Proficiency in Travel Management Systems: Familiarity with software like SAP Concur, Egencia, or similar platforms.
  • Expense Management: Ability to use expense management software and reporting tools.
  • Microsoft Office Suite: Strong skills in Excel, PowerPoint, and Word.
  • Booking Systems: Knowledge of online booking platforms for flights, accommodations, and transportation.
  • Documentation: Ability to handle visa processing and other travel-related documentation.

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