Legal Secretary

5 days ago

Sydney, New South Wales, Australia Programmed Full time

About the Role

We are seeking a highly skilled and experienced Legal Secretary to join our team at Programmed. As a Legal Secretary, you will provide high-level support to partners and fee earners, assisting across different practice groups as needed.

Key Responsibilities

  • Provide administrative support to partners and fee earners, including preparing agendas, documents, and financial reports.
  • Assist with the organization of meetings, including preparing meeting materials and taking minutes.
  • Manage document production, including creating first draft documents and updating client financial schedules.
  • Complete financial reports from internal systems, highlighting outstanding monies.
  • Assist with ad-hoc projects as required.
  • Create new client matter files, close, and archive.
  • Perform other secretarial and administrative duties as required, including filing and photocopying.

Requirements

  • Minimum 3-4 years of experience as a Legal Assistant or Secretary.
  • Previous experience with document management systems.
  • Experience with billing.
  • Knowledge of Microsoft Office Suite, including Excel.
  • Excellent diary management skills.
  • Strong organization and prioritization skills.
  • Good verbal and written communication skills.
  • Ability to apply knowledge and judgment to solve problems and make decisions.
  • Flexible approach to working practices to meet business needs.
  • Friendly, personable, and approachable demeanor.
  • Eager to learn and develop skills.

About Us

At Programmed, we are committed to creating a safe and inclusive environment that values and respects diverse styles, backgrounds, experience, and perspectives. We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent, and people from diverse backgrounds to apply.

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