Key Support Officer

2 weeks ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $85,000 - $95,000

Job Title: Key Support Officer

Job Description

We are seeking a highly skilled and experienced support officer to provide exceptional coordination and operational assistance to our leadership team.

  • Manage complex calendars, travel arrangements, meetings, and communications to ensure optimal time allocation for senior executives.
  • Prioritize and triage emails, requests, and tasks to enable leaders to focus on critical matters.
  • Prepare reports, presentations, briefing documents, and agendas for internal and external meetings.
  • Support the preparation and follow-up of leadership meetings and events.
  • Act as the primary point of contact for internal and external stakeholders on behalf of senior executives.
  • Provide administrative support for the day-to-day operations of our head office, including coordinating deliveries, maintenance, cleaning, security, and building management.
  • Manage the ordering and receipt of supplies for the office, including stationery, food, drinks, cleaning materials, etc.
  • Coordinate team calendars, meetings, and project management tools.
  • Manage the annual leave calendar and approvals for the leadership team.
  • Coordinate national-level event management, including travel arrangements and presentation materials.
  • Track and maintain budget records for the leadership team.
Requirements

To be successful in this role, you will need:

  • A minimum of 3-5 years of experience as a personal assistant or executive assistant.
  • Excellent organizational skills, attention to detail, and discretion when handling sensitive information.
  • Strong relationship-building skills and the ability to navigate a fast-paced business environment.
  • Proactive and resourceful approach to problem-solving.
What We Offer

As part of our team, you can expect:

  • A competitive salary package.
  • Up to 5 weeks of annual leave per year through our 'Love Ya Leave' program.
  • $100/month mobile phone reimbursement.
  • 12 weeks paid parental leave.
  • Annual bonus scheme.
  • Long-term incentive plan.
  • A conveniently located office with great amenities.

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