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Project Coordination Specialist

2 weeks ago

Central Coast Council, Australia beBeeCoordination Full time $100,000 - $150,000
Project Coordinator

The role of Project Coordinator is a critical position that plays a key part in ensuring the successful delivery of projects.

As a Project Coordinator, you will be responsible for managing the administration of contracts and the development of subcontracts within the project framework. You will work closely with a multidisciplinary team to manage supplier performance, achieve best-value outcomes, ensure compliance, and support safety and quality standards.

Key responsibilities include:

  1. Supplier Evaluation: Regularly assess supplier subcontracts to identify cost and/or performance improvements.
  2. Contract Management: Develop, coordinate, and manage contract variations, warranty management, and other administrative areas.
  3. Financial Reporting: Monitor and record financial records including payment claims, cost to complete, variations and identifying and mitigating risks and variances.
  4. Negotiation & Delivery: Identify, negotiate, facilitate, and close out supplier contract variations while ensuring compliance with system and customer requirements.
  5. Safety & Quality: Oversee subcontractor performance to ensure work is completed safely and to the highest quality standards.
  6. Continuous Improvement: Identify and promote efficiencies in subcontract delivery and processes.
  7. Collaborative Engagement: Work closely with the operational team and key stakeholders to ensure contract deliverables are successfully met.

To succeed in this role, you will need experience in contracts or administration, particularly resolving commercial and contractual matters within a diversified organisation. Experience gained in rail, automotive, military, aviation, defence, avionics, or any safety-critical environment is essential.

Required skills and qualifications include:

  • Strong Contract Administration Skills: Interpreting and applying contract terms and conditions.
  • Financial Monitoring: Tracking contract budgets and financial milestones and identifying and mitigating risks and variances.
  • Excellent Communication Skills: Strong ability to communicate effectively with all levels of management and staff, including verbal and written communication.
  • Stakeholder Management: Ability to advise, negotiate, influence, and maintain positive relationships with internal and external stakeholders.
  • Organisational Abilities: Demonstrated capacity to work independently to prioritise demands, handle multiple tasks simultaneously, and meet tight deadlines in a fast-paced environment with competing priorities.
  • Problem-Solving Skills: Analytical and conceptual skills, with the ability to present information effectively to support decision-making.

A suitable bachelor's degree or similar experience in an operational environment is preferred.