Parish Administrative Assistant

2 days ago

Everton Park, Queensland, Australia Archdiocese of Brisbane Full time
{"Job Title": "Parish Secretary", "Description": "We are seeking a skilled Parish Secretary to support the administrative needs of our parishes. As a key member of our team, you will be responsible for managing our parish calendars, coordinating meetings, and organizing office tasks. You will also assist with sacramental preparation, database management, and communication with parishioners. If you are a detail-oriented, tech-savvy individual with excellent communication skills, we encourage you to apply.

**Key Responsibilities:**

* Office and Calendar Management: Schedule and set reminders for parish events, coordinate meetings, and organize the parish calendar.
* Sacramental Support: Assist with the preparation and organization of Sacraments, including Baptisms, Marriages, and Funerals, ensuring smooth, respectful ceremonies.
* Database and Communications: Proficiently use Microsoft Office and Flocknote to manage parish communications, update records, and maintain contact lists.
* Customer Service: Serve as the first point of contact, handling phone calls and emails with warmth and professionalism.
* Newsletter Creation: Draft the weekly parish newsletter with an eye for both grammatical accuracy and visual appeal.
* Invoicing and Financial Support: Generate and send invoices, track payments, and handle basic financial administration.
* Facilities Coordination: Liaise with contractors for parish maintenance, ensuring all repairs and routine upkeep are done on time.

**Requirements:**

* Tech Competence: Proficient in Microsoft Office, familiar with Flocknote or other database systems, and capable of managing digital and print communications.
* Organizational Skills: Adept at multitasking, with the ability to set reminders, coordinate future events, and keep the parish office running efficiently.
* Pastoral Sensitivity: Experienced in handling delicate situations with compassion and professionalism, especially regarding sacramental preparation.
* Communication Skills: Strong written and verbal skills; capable of drafting clear and engaging messages for the newsletter and other parish communications.

**Personal Qualities:**

* An understanding of Catholic traditions and values, with an appreciation for parish life.
* Warm, collaborative, and able to connect well with diverse parishioners and staff.
* A proactive attitude, ready to \"go above and beyond\" in service of the parish community.

**How to Apply:**

If you are interested in this role, please submit your resume to Brent Hunter at hunterb@bne.catholic.net.au.

**Note:**

The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people (0 - 18 years) and/or vulnerable adults. We are fully committed to child safety and have a 0 tolerance to abuse of children or vulnerable adults.

**About Us:**

We are the Archdiocese of Brisbane, a dynamic Catholic community in Southeast Queensland. We support parishes, schools, and ministries focused on worship, education, and social justice. Led by Archbishop Mark Coleridge, we offer a collaborative and inclusive environment for those dedicated to serving and enriching our community.

**Contact Us:**

For more information, please contact Brent Hunter at hunterb@bne.catholic.net.au."

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