Administrative Support Specialist

4 days ago

Canberra, ACT, Australia beBeeProject Full time $81,300 - $98,450

Portfolio Management Office Support Role

Hudson has partnered with a high-profile government to support projects across the portfolio. As a Portfolio Management Office (PMO) Administrator, you will provide administrative and secretarial support for the PMO functions.

Key Responsibilities:

  • Schedule meetings within the PMO and take minutes during meetings and governance forums.
  • Provide governance support to the PMO secretariat, develop and manage governance papers and agendas.
  • Keep records and handle documentation that projects produce, enter data needed to generate PMO reports.
  • Communicate across the office, projects, and project stakeholders with information requests, schedule updates, and reports.
  • Support senior staff in the office while managing competing priorities aligned with team goals and objectives.
  • Contribute to the preparation of project-related documents for key stakeholders, including status updates, reports, and discussion papers.
  • Coordinate the flow of information between the PMO and its stakeholders, maintain and coordinate PMO responsible mailboxes in a timely manner.

Requirements:

  • Two years of previous project or PMO experience.
  • Understanding of project management principles, including planning, monitoring, evaluation, and assurance.
  • Competency in written and verbal communication skills and stakeholder engagement.
  • Capacity to learn and acquire new digital skills, getting the best out of existing software.
  • Positive solution-focused attitude, with attention to detail and ability to meet tight deadlines.
  • Ability to work independently and within a small team, using initiative, demonstrating resourcefulness, and managing competing priorities.

Skills & Qualifications:

  • Effective time management and organization skills.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Ability to work under pressure and meet deadlines.

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