Highly Experienced Administrative Professional Wanted

2 weeks ago

Canberra, ACT, Australia beBeeAdministrative Full time $80,803 - $105,115
Job Title: Aps 5 Executive Assistant

About This Role:

As an experienced administration professional, you will provide specialist administrative support and advice to influence decisions made by others.

  • Coordinate and prepare meeting briefs, papers, minutes, and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines.
  • Manage office systems and records using Microsoft Office, SAP, PDMS, and TRIM (electronic file management systems).
  • Undertake research and analysis to support project and administration or coordination tasks.
  • Operate with discretion and use judgement in managing the flow of work and visitors for your SES officer/s.
  • Work collaboratively across the department to achieve outcomes.
  • Provide support and assistance to the administrative coordination units in your work area.

The successful candidate will have excellent interpersonal skills, interacting positively with a wide variety of stakeholders, be approachable and build and sustain positive relationships with stakeholders, be highly organised, adept at managing multiple diaries and reprioritising tasks to accommodate competing and changing priorities, thrive in a high-volume environment, working with limited direction and supervision, handle sensitive information with tact and discretion, maintain confidentiality, and adhere to the APS Code of Conduct and values.

Key Responsibilities:

  • Prepare and coordinate meeting materials, including agendas, papers, and minutes.
  • Develop and implement effective administrative systems and processes.
  • Conduct research and analysis to inform administrative decision-making.
  • Build and maintain positive relationships with internal and external stakeholders.
  • Ensure timely completion of tasks and projects while maintaining attention to detail.
  • Collaborate with colleagues to achieve shared goals and objectives.

What We Offer:

  • Opportunities for career growth and development.
  • A supportive and collaborative team environment.
  • A competitive salary and benefits package.
  • Flexible working arrangements.

Requirements:

  • Degree qualification in Business Administration or related field.
  • Minimum 3 years experience in an administration role.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Strong analytical and problem-solving skills.

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